Position: Assistant Vice President – Company Secretary
Location: Dublin, Ireland - Hybrid
About Us
The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.
Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.
What is it like to work here?
We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.
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The Opportunity
We are looking for an Assistant Vice President – Company Secretary to join our Company Secretarial Team as part of our financial services business in Dublin.
As part of the global expansion of the Maples Group’s financial services offering, our Dublin office opened its doors in 2008. Located in the city centre, a commitment to service excellence and investment in our people quickly established Dublin as a regional hub where our 200+ teammates deliver best-in-class solutions to clients worldwide alongside our colleagues in legal services.
As part of our Dublin team you will be performing the below key duties:
Key Duties:
The Assistant Vice President – Company Secretary is a varied and wide-ranging role. This includes, but is not limited to, the following:
- Act as a main point of contact for client companies and their board of directors and liaise with lawyers;
- Coordinate, schedule and attend Board, Committee and Shareholder meetings, draft agendas, minutes and resolutions;
- Coordinate all statutory and regulatory filings, maintain statutory books and records, respond to queries from clients and act as a channel of communication for clients and directors on all matters of company law and corporate governance;
- Get involved in internal projects and initiatives.
Requirements
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
- Will be required to work on his/her own initiative, demonstrate excellent organisation and planning skills, be methodical, with strong attention to detail, have the ability to deliver on tight timescales and have excellent written and verbal communication skills, and must be able to work well in a team environment;
- must have a 3rd level qualification in a related field and a minimum of 4-5 years relevant work experience in a corporate company secretarial role for the provision of company secretarial services, preferably within Irish legal or accountancy firm(s). Previous experience of structured vehicles/aviation companies is an advantage;
- Familiarity with the Companies Act 2014 is essential. Knowledge of Blueprint Software is an advantage;
- A corporate secretarial qualification from the ICSA is highly preferable for the position.
Benefits & Rewards
The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:
- Comprehensive health coverage (medical, dental and optical)
- Competitive vacation packages
- Educational assistance and professional development programmes
- Pension plan
- Life insurance
- Travel insurance
- Global mental wellness programme
- Sports clubs and social events
“Please note, this role may be considered a ‘Controlled Function’ for regulated clients under the Central Bank (Individual Accountability Framework) Act 2023 (the ‘IAF’). Holders of the position should familiarise themselves with the Conduct Standard, and Fitness and Probity requirements, of the IAF. Relevant training will be provided.”
About the Maples Group
Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.
You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.