Senior Coordinator, Procurement

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Senior Procurement Coordinator is an integral part of the team in support of the firm's
Procure-to-Pay process. This function works across different business services groups to
provide the very best support for relevant activities and initiatives these groups undertake to help the
Firm leverage its global spending power, ensure optimal pricing and contractual terms, mitigate risk,
manage vendor relationships and achieve other strategic objectives. The Senior Procurement
Coordinator will work closely with the supervisor and Accounts Payable team, along with internal
and external stakeholders, to ensure timely and effective delivery of goods and services and payment
of invoices. This position also performs other job-related duties as assigned.

Our Functional Area

The Global Finance team is led by the Firm's CFO, Steve Wrede, and is made up of approximately 280 team members around the world. Committed to our 2020 strategy for profitable growth, our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing payroll for our people. Together, we work seamlessly across our network of offices and countries where we operate. Ours is a multicultural, diverse and supportive team, where everyone's contribution is welcome and where we share a mutual ambition to achieve our goals and take the Firm from strength to strength.

Our team's remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeeper. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging.

In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm's resources are being used efficiently.

Duties and Accountabilities 1

Primarily supporting the Procure-to-Pay process of the Firm, the role responsibilities include, but is not
limited to, the following.
 Make timely and cost-effective buying decisions by ensuring that purchases have thoroughly
passed the specific steps of the procurement process.
 Source for and/or identify purchase request requirements such as type, configuration and
quantity. Request proposals or quotations from two or more vendors or leasing partners
identified as preferred/suitable vendors for the required purchase.
 Handle high-value projects from Projects Management team including but not limited to office
renovations, relocation, move and build.
 Handles non-project high-value and critical requests such as upgrades, renewals or refresh
and global initiatives.
 Review and analyze highly technical proposals, communicate with vendors and requestors for
any modifications on the purchase requirements.
 Negotiate with vendors regarding specifications, pricing, terms and conditions and
recommend the vendor with most advantageous offers.
 Assure efficient processing of purchase requests from initiation to closure in compliance with
Global procurement policy.
 Verify bank details verification through phone calls, emails or both to ensure that funds go to
the correct payee accounts and to avoid fraudulent payments.
 Perform new vendor onboarding process before setting up a vendor account in the 3E
system.
 Review Firm expense invoices with amounts greater than USD 15K to ensure compliance
with existing contracts prior to payment processing.
 Coordinate with requesting teams regarding purchase requirements and specifications.
 Assist in the review and execution of contracts.
 Work with Asset Managers on the Lease and Asset Management. Responsibilities include
contract association, update of asset details and status for both leased and purchased
hardware in ServiceNow system.
 Administer End of Lease process from determining end of lease plans, return, extension or
buyout of hardware, and processing invoice for payment of buyouts or damages.
 Perform extensive computations on cost/price data analysis for the review of lease and
purchase proposals.
 Review and process monthly or quarterly lease invoices for rentals, buyouts, and damages.
 Review accuracy of expense codings used in processing lease invoices and request
Accounts Payable team to reclass codings as needed.
 Interact with business services through verbal or written in connection with assigned
procurement activities and projects.
 Contact vendors via e-mail or telephone and holds meetings with vendors and stakeholders.
 Maintain the contract database through timely uploading of new contracts, querying,
modification, and collecting information for reporting purposes.
 Review expiring firm contracts by confirming with business owners and update status in
contracts database.
 Process renewal of expiring technology purchase orders and contracts such as licenses,
support, maintenance, warranty, etc.
26 April 2022
 Process requests for vendor and payee maintenance: add new vendors to the database,
modify information and activate/deactivate accounts.
 Provide guidance and assistance to other Accounts Payable Compliance Analyst, as needed.
 Assist and handle process trainings and share relevant information on the progress of the
new member/s of the team.
 Review and update process manuals.
 Monitor team progress and assist in the review of special projects and ad hoc activities.