Office Manager

Office Manager 

2 locations. Vancouver, WA 3 days a week. & Portland. OR 2 days a week

Monday through Friday, Federal holidays off.

$86,000 including 7.5% bonus

Job Overview: Seeking a highly organized and efficient Office Manager to over

see internal operations for our team. This role focuses on managing administrative and operational functions within JLL, ensuring smooth day-to-day operations and effective support for our staff serving the BPA account.

Key Responsibilities:

• Oversee invoicing processes for the JLL team at BPA, ensuring accuracy and timeliness
• Manage badging and onsite access procedures for JLL staff and vendors working on the BPA account
• Coordinate onboarding and offboarding of JLL employees assigned to the BPA account
• Prepare and deliver regular reports to JLL management on account performance and operations
• Manage budget allocation and tracking for the JLL team supporting BPA
• Supervise facilities coordinators in their day-to-day office management duties
• Ensure proper maintenance of office supplies, mail handling, and common area upkeep
• Liaise with BPA representatives on administrative matters related to JLL's presence on-site
• Manage daily interactions with vendors across all aspects of the account, including:
• Coordinating on-site access for vendor personnel
• Overseeing vendor invoicing processes and resolving discrepancies
• Managing work order systems to ensure timely completion of vendor tasks
• Facilitating communication between vendors and JLL team members
• Ensuring vendor compliance with JLL and BPA policies and procedures
• Manage document control and organization across the account, ensuring proper filing, storage, and retrieval of important documents and records
• Update policies on a periodic basis, ensuring alignment with JLL standards, BPA requirements, and industry best practices
• Other duties as assigned

Required Qualifications:

• Preferred bachelor’s degree in business administration, Facility Management, or related field
• Minimum 5 years of experience in office management or administrative leadership roles
• Proven track record in team supervision and project coordination
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
• Proficiency in Computerized Maintenance Management Systems (CMMS) and project management software, such as Maximo, eMaint, or similar platforms used in facility management
• Strong financial acumen for budget management and invoice processing
• Experience working with or at government sites is highly desirable

Knowledge Areas:

• Thorough understanding of reporting standards and quality metrics
• Familiarity with safety protocols and procedures
• Knowledge of best practices in office administration and team coordination
• Understanding of contract management and client relationship principles

Work Environment:

• Primary work location: JLL office at BPA headquarters in Portland, Oregon
• Office-based role with occasional on-site coordination at BPA facilities
• Regular interaction with JLL team members and periodic engagement with BPA representatives
• May require occasional travel to other JLL offices for training or meetings

Additional Information: This position plays a crucial role in supporting JLL's delivery of services. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. Strong communication skills and the ability to work effectively with diverse teams are essential.

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Client-provided location(s): Vancouver, WA

Job ID: 21661_REQ443019

Employment Type: FULL_TIME

Posted: 2025-07-22T00:00:00