Deputy Manager - Facilities

Job Description

Job Title: Deputy Manager/Manager - Facilities & Administration

Location: Mumbai

Responsible for: Mumbai, Navi Mumbai, Pune , Chakan, Nashik, Kolkata

About the company

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue exceeding $35 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies or increasing productivity in their laboratories, we are here to support them. Our global team of more than 1,25,000 colleagues delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services and Patheon. For more information, please visit www.thermofisher.com.

• Drive and own administration functions like Office management, travel, transport, Hotel, Guest house, Cafeteria, Travel, Security, Housekeeping, utility services ,space management
• Evaluate and execute the Infrastructural projects including Design reviews & BOQ. Project estimation, technical evaluation, and adhering to the project deadlines.
• Coordinating with Real estate brokers and landlords for new facilities and lease renewals.
• Prepare SOW for MEP and associated works, inspect, and sign off on completion
• Developing, Planning, and management of MEP activities and preventive maintenance
• Responsible for Capital & Expense budgeting. Monitoring costs, and analyzing variances.
• Manage the contracts related to the Administration, Facilities & Project functions.
• Inventory management of all consumables & MIS of the consumption patterns.
• Ensure to adhere to Local and Global EHS practices all the time.
• Identify and develop strong vendor relationships that are reliable and cost-effective.
• Own and drive Event management and VIP visits.
• Oversee lease Agreements, Service contracts, and Statutory compliance requirements of the facilities and ensure to align with local government regulations.
• Coordinating with Business Units for Audit requirements like ISO / ISMS / GMP.
• Conduct due diligence, Risk Assessment of Office space in line with statutory guidelines.
• Build and maintain relationships with local government bodies as it relates to site and community issues.
• Establish and deliver energy and waste strategies to meet Business needs of cost and sustainability.
• Preparation of MMRs and MIS reports as per the client requirements and attending the monthly reviews, KPI meetings, and vendor assessments reviews.
• Supports process improvement (PPI) projects.
• Supports EHS targets Net zero & sustainability

• Graduate or Facilities Management degree with relevant experience.
• Professional with 7-plus Years of experience in Administration, Facilities & Real Estate Management services including Engineering maintenance operations.

• Good written and verbal communication skills.
• Presentation skills
• Must have excellent managerial /personal skills
• Strong problem-solving mindset.
• Strong interpersonal and statistical Analyzing skills
• Excellent computer skills and proficiency in preparing documents and presentations.
• A self-starter leader and reliable deliverer
• Excellent organizational skills with the ability to deliver to set deadlines
• Ability to work under pressure