Operations Administrator

Position: Operations Administrator
Location: Hong Kong 

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations. 

Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. We hire smart and sharpen smarter, arming talent with best-in-class resources and skills. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth. 

The Maples Group looks to add a Hong Kong based Operations Administrator to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent. 

Who We Seek 

Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work. 

About the Role 

The Operations Administrator reports to the Operations Manager who will serve in our operations department and assist with the smooth running of our Hong Kong offices, and support Singapore and Dubai offices occasionally. Primary responsibilities include: 

• Acting as a point of contact for staff on all office-related issues or queries through monitoring and use of the Operations inbox.
• Administration of access card and coordinating with new starters/leaver workstation set up.
• Liaising with vendors and service providers, and identifying operational issues as they arise through daily check lists and office walkthroughs.
• Manage incoming and outgoing correspondence, provide reception coverage on a regular basis
• Assist with staff functions and client events.
• Ad hoc work and projects as required.

What You Bring 

In addition to indisputably high ethical standards and strong integrity, the ideal candidate should possess the following: 

• Higher Diploma or above
• At least 5 years prior relevant working experience in office administration
• Proficiency in Microsoft Office Suite and Microsoft Outlook
• The candidate should also possess strong coordination, negotiation and communication skills
• Pleasant, independent, self-motivated, organized and detail-minded
• Ability to communicate effectively in both spoken and written English and spoken Mandarin is mandatory
• Previous experience in a multinational environment preferred.

Benefits & Rewards 

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including: 

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Social events

About the Maples Group 

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg. 

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn. 

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.