Operations Administrator

Position: Operations Administrator

Location: Singapore

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. We hire smart and sharpen smarter, arming talent with best-in-class resources and skills. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.

The Maples Group looks to add a Singapore based Operations Administrator to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role
Operations Administrator who will report to the Regional Operations Manager and enhance the functionality and work environment of the office. Primary responsibilities include:  

• Responsible for all matters related to the general office responsibilities, including receptionist duties, upkeep of conference room and general office area.
• Overseeing all aspect of office facilities and administration operations.
• Procurement of stationeries, pantry supplies and printing of company stationery
• Prompt coordination of all incoming mails, couriers and dispatching.
• Maintain good relationship with third parties such as vendors, contractors, landlords, building management, cleaners etc for repairs and maintenance work
• Monitor and registration of security access card
• Escalation of office issues with regard to office health and safety and close coordination with the Group’s administrative personnel
• Assist with staff functions and client events. Outdoor work is required.

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• Higher Diploma or above is preferred.
• At least 3 years relevant work experience as office administrator or similar administration position
• Good command in both spoken and written English and Mandarin.
• Possess sound judgement, prudence, able to work independently as well as a team player.
• Driven, organized, detail-minded with hands-on experience.

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Social events

About the Maples Group

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.