Job Description
The Massachusetts Military Division is looking for a professional candidate to fill the role of Program Coordinator III for the Facilities Engineering Department of Camp Edwards on Cape Cod. The incumbent will serve as the service center technical specialist/advisor for all mechanical installation & construction, mechanical, operational & maintenance and other building service-related needs. Assignments usually involve several projects in different stages of construction at any one time and in multiple buildings, both Government owned and leased.
The role of the Program Coordinator III is to ensure the proper operation of all aspects of the facilities, The Program Coordinator must establish, operate, and maintain a comprehensive Facility Management program which allows an organization to manage and oversee the Operations and Maintenance of the Building, Building Systems and Equipment. The Program Coordinator is responsible for developing, implementing and monitoring facilities engineering and maintenance programs across Camp Edwards, including heating, ventilation and air conditioning (HVAC), process plumbing, and other mission-based support infrastructure. The Program Coordinator works with a team of project managers, tradesperson engineers, and contractors to ensure implementation of best practices and to implement continuous improvement across the installation infrastructure and associated processes. This role interacts with all members of the base's operations teams, facilities organization, including senior management, projects and operations teams, field technicians, and state and federal representatives.
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Previous experience in the design and commissioning of HVAC systems will be beneficial to this role and is desired.
Other Duties Include:
- Drive safety performance through programs, awareness and behaviors.
- Oversee equipment PM schedules and repairs are completed on time by in-house tradesman and 3rd party contracts.
- Manage third party vendors performing Cleaning, Landscaping, Alarm Systems.
- Provide oversight of maintenance shutdowns, project support and off-hour emergencies.
- Measure and manage end user feedback, both written and verbal, throughout the year
- Ensure compliance by completing all related training, Action Items/Audit Responses, and ensuring that all critical PMs are completed on time.
- Ensure all safety, environmental, and standards are strictly adhered to within managed facilities.
- Ensure compliance with initiatives and required local, state and federal laws and regulations that pertain to the operating of facilities.
- Create and provide input on procedural documents, operations manuals and work instructions.
- Conduct formal and informal relationship meetings with contacts.
- Develop, track and implement energy conservation initiatives and document savings.
- Participate in Life Cycle Asset Maintenance and Reliability Centered Maintenance.
SUPERVISION RECEIVED
Incumbent works under the direct supervision of Camp Edwards Facility Engineer with periodic tasks as assigned from the Construction and Facilities Management Officer in direct support of agency needs.
ABOUT OUR AGENCY
The Massachusetts Guard has a unique dual mission, with both federal and state responsibilities. During peacetime, Guard forces are commanded by the Governor through the State Adjutant General. The Governor can call the Guard into action during local or state-wide emergencies, such as storms, floods, blizzards, and civil disturbances. The Massachusetts National Guard consists of both the Massachusetts Army National Guard and the Massachusetts Air National Guard. We are composed of full-time and part-time Soldiers and Airmen, as well as civilians, who together serve the Commonwealth and country.
Qualifications
Desired and Essential Skills
1. Knowledge of a wide range of building management principles, concepts and practices as well as a thorough understanding of building tenants and customer agencies' needs.
2. Knowledge of the building operating parameters (systems and equipment efficiencies, profitability, etc.), coupled with GSA and customer business requirements
3. Knowledge of the laws, regulations and agency policies and procedures governing facilities management
4. Knowledge of US Army structure, function, processes, and systems.
5. Ability to apply technical report wilting knowledge to prepare technical and general reports and to prepare and use charts,
graphs and tables.
6. Knowledge of contract administration, procurement regulations, procedures, and practices together with a technical knowledge of occupancy management and design and construction projects policies and processes.
7. Ability to maintain accurate records.
8. Ability to write concisely, express thoughts clearly and to develop ideas in a logical sequence.
9. Ability to work accurately with numbers, codes and/or symbols.
10. Ability to give oral and written instructions in a precise, understandable maimer.
11. Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, specifications, and guidelines governing assigned unit activities.
12. Ability to adapt to varying work situations.
13. Ability to determine proper format and procedure for assembling and presenting information.
14. Ability to accomplish work objectives when few precedents or guidelines are available.
15. Ability to use a computer to conduct research, manage databases, and produce written documents.
16. Ability to determine the applicability of data, exercise sound judgment, and draw logical conclusions.
17. Ability to communicate effectively both verbally and in writing.
18. Ability to interact effectively with diverse groups of people.
19. Ability to work independently.
20. Ability to write statistical and narrative reports.
21. Ability to exercise discretion in handling Information.
32. Experience managing budgets
LICENSE AND/OR CERTIFICATION REQUIRMENTS:
a. Able to qualify and hold Military Common Access Card (CAC)
b. Incumbent is required to have a current and valid Massachusetts Motor Vehicle Driver's License Class D.
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitutions will be permitted for the required (B) experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
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An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.