ADMINISTRATIVE ASSISTANT

Primary Duties: The Administrative Assistant will provide administrative support to the Gaming Enforcement Division in the Boston Office, including its State Police Detective Unit. Responsibilities include organizing and maintaining files; scheduling meetings and appointments; systematically archiving materials; drafting and proofreading routine and confidential correspondence; preparing grand jury and trial subpoenas, discovery materials, court activity reports, weekly/monthly/quarterly reports, and other legal documents; inputting and updating case information in the case management database; maintaining legal case files; processing citizen complaints; tracking various intakes from the general public and referrals from other state agencies; tracking and routinely auditing division equipment; coordinating with the Budget Division to complete all Division purchasing and reimbursements; assisting with special projects; providing general office assistance, and other duties, as required. The Administrative Assistant is also responsible for greeting members of the public, screening complaints, and providing assistance and information.

Position Type: Full-Time/Non-Exempt

Salary: $52,890 to $56,700, commensurate with experience

To apply for this position: Please visit the Employment and Recruitment Portal of the Attorney General's Office at: https://ago-ma.igreentree.com/CSS_External/CSSPage_Welcome.ASP and apply directly. Applications submitted via MassCareers website are not received. Our current hybrid model includes some remote workdays for most positions.

You will be asked to submit a cover letter and resume when applying for this position. The application deadline is May 21, 2024.

Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact the Human Resources Division at (617) 963-2041.

Do not select MassCareers "apply online" option to apply for this position. Applications submitted via this MassCareers website are not received by our Office.

Inquiries regarding position & status may be made to:

Catherine McGuane, Managing Administrative Assistant

Criminal Bureau

(617) 963-2306

Qualifications

Position Requirements : A bachelor's or associate degree or an equivalent combination of related education and/or prior administrative experience is required. Applicants must possess strong word processing and computer skills, strong organizational and interpersonal skills, the ability to pay close attention to detail, and possess effective, professional verbal and written communication skills. Must be a self-starter and possess the ability to exercise sound judgment in decision-making. Confidentiality and a high level of professionalism are necessary. Must be able to work as part of a team. Proficiency in Microsoft Office is required. The successful candidate will be able to demonstrate a connection to the people and communities we serve and an interest in supporting a respectful, diverse, equitable, and inclusive work environment .

The Attorney General's Office is an Equal Opportunity Employer. As the representative of the Commonwealth and its residents, the Attorney General's Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.

Do not select MassCareers "apply online" option. Any automated message generated by the Commonwealth of Massachusetts MassCareers website does not apply to posted positions at the Attorney General's Office. You must apply directly at: www.mass.gov/ago/employment .