Member Events Coordinator

The Role…

The Member Events Coordinator is responsible for supporting the planning, organization, and execution of all member events at a specific Soho House location. Working closely with the Member Events Manager, this role ensures that events align with the House’s creative, cultural, and community-driven ethos, driving engagement and enhancing the member experience.

This role is based in Barcelona and will be working with Soho House Barcelona, Little Beach House Barcelona, and Barcelona Pool House.

The Member Events Coordinator plays a key role in event logistics, vendor coordination, on-site execution, and post-event analysis. They will also assist in managing relationships with members, internal teams, and external partners to ensure seamless event execution and adherence to Soho House standards.  

Main Duties…

• Assist the Member Events Manager in planning and producing a diverse calendar of events that reflect the House’s identity and the interests of its members.
• Handle logistical coordination, including booking venues, arranging catering, and coordinating with vendors.
• Support on-site event execution, ensuring all details align with the event vision and that the member experience is seamless.
• Attend key events as required, assisting with setup, breakdown, and overall event coordination.
• Work with the Membership team to track RSVPs and ensure smooth check-in processes.
• Liaise with internal departments (Operations, Membership, F&B, Marketing) to ensure all events are executed effectively.
• Act as the primary point of contact for event-related inquiries from members and vendors.
• Maintain communication with external partners, creatives, and artists involved in event programming.
• Assist in fulfilling partnership obligations for sponsored or collaborative events.
• Track event attendance and gather member feedback to assess event success.
• Assist in compiling post-event reports with insights and recommendations for improvement.
• Collaborate with the Member Events Manager to optimize future event programming based on member engagement and feedback.
• Assist in managing event budgets by tracking expenses and ensuring events are delivered within financial constraints.
• Maintain an organized database of vendors, partners, and creatives for future event planning.
• Support the development of relationships with local artists, creatives, and cultural influencers to enhance event programming.
• Identify and research potential talent and themes for upcoming events in alignment with Soho House’s vision.
• Encourage and facilitate member-led event initiatives by providing logistical and creative support.

Requirements / Qualifications...

• Previous experience in event coordination, hospitality, or a related field.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills to interact with members, vendors, and internal teams.
• Passion for cultural programming, creative industries, and community-driven events.
• Ability to work flexible hours, including evenings, weekends, and holidays as needed.
• A proactive and adaptable mindset, with a keen eye for detail and problem-solving.