Senior Administrative Assistant

Senior Administrative Assistant

Cambridge, MA | $27–35/hr based on experience | M–F, 9:30 AM - 6:00 PM

We’re looking for a Senior Administrative Assistant to support a high-profile faculty member at one of the world’s top business schools. Ideal for someone who brings the finesse and efficiency of executive support, but thrives in a more collaborative, academic environment where the culture is less hierarchical. You’ll work in a mission-driven, high-performing academic environment that values professionalism, flexibility, and initiative.

This is a great opportunity for someone who enjoys being the go-to person and is comfortable working closely with a hands-on manager who values routine, structure, and direct communication. If you’re highly organized, tech-savvy, and can adapt to changing needs without missing a beat, you’ll thrive here.

• Work within a globally respected academic institution, a name that opens doors
• Great opportunity for professional development in a high-impact, visible role
• Strong benefits and access to campus perks: free classes, wellness programs, speaker events, and more
• Join a collaborative, mission-driven environment working on some of today’s most meaningful business challenges

Responsibilities:

• Coordinate a dynamic calendar and serve as the point person for scheduling adjustments throughout the day
• Support a popular graduate-level course: manage the waitlist, compile materials, and handle class logistics
• Assist with events, workshops, and visiting guests, including travel arrangements, catering, and setup/cleanup for evening classes
• Help manage internal workflows using tools like Asana, Zoom, and Google Calendar

• 3+ years of administrative experience with complex calendar management responsibilities
• Comfortable working a 9:30am–6:00pm schedule
• Flexible and steady under pressure, with a collaborative mindset and respect for a manager who prefers a clear, structured way of working
• Strong attention to detail and professionalism in both written and verbal communication

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.