Warehouse Sr Admin Assistant

Overview

Location: Plano TX

The Warehouse Sr. Admin Assistant will report into Warehouse SVP and provide additional support to the Warehouse VP.

Responsibilities

• Maintain calendars and travel itineraries Warehouse SVP and Warehouse VP
• Plan extensive domestic travel (and international) and ensure appropriate international travel visas are set up as needed
• Manage communications through phone, email and mail for Executives
• Manage, prepare and file all expense reports for Executives in proactive and timely fashion and ensure proper documentation
• Schedule large and small team meetings and off-sites including all logistics
• Provide critical coordination support for Warehouse team meetings and events
• Maintain organizational charts, phone lists, email distribution lists and other team information
• Interact frequently with PepsiCo Senior Executive Staff assistants as well as PepsiCo Executive Staff and external entities
• Support onboarding/offboarding of new team members, as needed
• Interface appropriately with internal and external clients and senior executives

• The expected compensation range for this position is between $50,600 - $75,950 based on a full-time schedule.
  Location, confirmed job-related skills and experience will be considered in setting actual starting salary.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

• Strong organizational skills
• Strong verbal and written communication skills, will need to interact with multiple levels of management and leaders (both internally and externally)
• Ability to function well in a team environment, display professional maturity and interact with all levels of management
• Effective communication and collaboration skills
• Ability to work on confidential projects and matters, as needed with minimal direction and an appropriate sense of urgency
• Excellent follow-up skills
• Self-motivated, pro-active team player a must
• Ability to manage multiple tasks
• High level of Proficiency in Microsoft Outlook, Microsoft Word, PowerPoint, and Excel, with the ability to quickly learn and develop proficiency in various in-house software applications
• Mastery of business technology (e.g., telepresence (Zoom), SAP/Oracle, Microsoft Teams, Sharepoint, etc.)
• Proven track record of supporting executives or other senior leaders as well as managing multiple and competing priorities
• Willingness to learn new software as needed
• Experience in prioritizing work and managing expectations with senior leaders
• Experience in supporting multiple managers
• Time management skills are critical as well as setting up and maintaining an annual calendar of key meetings