Administrative Assistant 4

The Administrative Assistant serves a critical role in coordinating and managing the leadership schedule and outreach, meeting arrangements, documentation, and projects. The ideal candidate is experienced, pro-active and highly detailed oriented, with strong communications skills and a knack for relationship building at all levels. This position requires the Administrative Assistant to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion and judgment. Strong integrity is essential, and the candidate must be comfortable working in a high energy, collaborative, diverse, professional environment. Bring your innovative ideas and ingenuity, to help us define possible and have some fun along the way.
Roles and Responsibilities include but are not limited to:

Handling details of a highly confidential and critical nature.

Performing office functions such arranging meetings/conferences, preparing material, supply management, resolving scheduling conflicts and setting up for meetings

Making travel arrangements and creating expense reports that comply with current travel policies

Maintaining team distribution/access lists and seating charts

Preparing charts, graphs, and presentations for leadership meetings

Proactive support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements

Serves as a focal point for the organization and communicates with internal and external customers and executives professionally representing the corporation and organization

Assists in event planning and activities of major organization initiatives

Coordinate and execute employee engagement activities.

Track, manage & follow-up on mandatory training for the vehicle engineering organization.

Obtaining inputs and compiling weekly data for status reporting

Successful candidates will have the following key attributes:

Detail oriented, highly energetic, and possess excellent oral and written communication skills

Have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through

Self-motivated, collaborative executive assistant who thrives in a fast-paced environment.

Someone who helps create a positive working environment.

A advisor and work in partnership with others.

Have a positive, can-do attitude.

Have an ability to anticipate organization business needs.

Basic Qualifications:

High School Diploma and 6 years of relevant experience in the administrative professional field or Associate's Degree and 4 years of relevant experience in the administrative professional field OR Bachelor's degree and 2 years of relevant experience in the administrative professional field.

Prior experience as an assistant to a manager, executive and/or professional office

Must have Computer skills to include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel)

Experience with Microsoft office products, such as Outlook, Word and Excel

Ability to obtain and maintain a DoD Clearance (Secret)

Preferred Qualifications:

Bachelor's or Associate's degree

Current DoD Clearance (Top Secret)

Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities

Ability to understand business objectives, priorities

Ability to anticipate and be proactive

Understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality

Self starter; driven & excited and motivated to support the organization

Experience participating and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, MS Teams)

Comfortable working in a fast-paced environment

Experience with proofreading and correcting documents for grammatical errors

Demonstrated ability to manage multiple administrative projects and initiatives

Experience with preparing expense reports

Experience with Concur (or similar) travel and expense reporting system for reporting domestic travel

SharePoint (or equivalent), and intranet/internet proficiency

Experience with compiling and generating reports and presentations

Salary Range: $64,600.00 - $107,600.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.