Executive Administrative Assistant

Maintain executive calendars for multiple MDs, schedule/reschedule meetings, field emails and phone calls requesting meetings (from internal/external participants), handle meeting conflicts and prioritization issues Provide telephone coverage - answer executive phones, take accurate messages, know executive's whereabouts at all times, handle urgent calls with appropriate judgment for escalation or forwarding to other managers to address Arrange large group meetings - schedule meetings with all parties, book meeting rooms, iconf and/or Zoom calls, arrange special meeting requirements (food, computer, etc.), send meeting confirmation e-mails, prepare & distribute meeting materials Coordinates with other Admins for vacations and coverage Coordinates approval with Corporate Communications for executive external speaking/written engagements Handle business travel - book travel arrangements, coordinate out-of-town meeting schedule and logistics Submit post-travel expense reports in a timely manner and escalate as needed on unknown/inconsistent credit card charges Document preparation - prepare MS Office documents (letters, schedules, presentations) Office Administration - including but not limited to the set-up & maintenance of mail groups, preparation of copies, order supplies & maintain supplies drawer, maintain orderly, fully functioning work area for executives Other projects or assignments- at discretion of manager(s) Meticulous attention to detail as well as exceptional organization/time management skills Must be self-motivated, takes initiative, enthusiastic, positive team player who is willing to help out and who works well with colleagues Able to work in a fast-paced environment and handle multiple tasks concurrently Pro-active and dedicated; must have a strong sense of ownership and accountability for all job functions College Degree Preferred or Relative Corporate Experience preferred (5+ Years of Experience) Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts Other applications helpful include Excel, PowerPoint, internet and research tools Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements Able to work in the office (NY Plaza) at least 3 days per week Our Firm is differentiated by the caliber of our diverse team, while our company culture and commitment to inclusion define our legacy and shape our future, helping to strengthen our business and bring value to clients around the world. Learn more about how we put this commitment to action: morganstanley.com/diversity We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser. Expected base pay rates for the role will be between $80k and $115k per year at the commencement of employment. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.