General Admin

Description

Job Description

We are seeking a highly organized and detail-oriented General Administrator who provides comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the office or department. This position is responsible for a wide range of administrative duties including scheduling, communication management, document handling, and coordination with both internal teams and external partners.

Primary Responsibilities:

• Provide general administrative support such as answering phones, managing emails, filing, and handling correspondence.
• Maintain and organize records, reports, and documentation-both physical and digital.
• Schedule meetings, manage calendars, and coordinate travel arrangements for staff.
• Assist in the preparation of reports, presentations, spreadsheets, and other business documents.
• Order and manage office supplies and coordinate maintenance of office equipment.
• Support onboarding of new employees and help coordinate training logistics.
• Serve as a liaison between departments and with external vendors or service providers.
• Ensure adherence to internal policies, procedures, and compliance standards.

• Collaborate with team members to improve office operations and workflow.

• TS/SCI w/ Poly Clearance is required
• High school diploma or equivalent.
• 3-5 years of relevant administrative or office support experience.
• Proven experience managing calendars, coordinating travel, and submitting expense reports.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy in documentation and task execution.

• Associate's or Bachelor's degree in Business Administration, Office Management, or related field.
• Experience supporting senior leadership or management teams.
• Familiarity with SAP, Concur, or other enterprise systems for travel and expense management.
• Demonstrated skills in:
  • Calendar Management
  • Email Management
  • Meeting Planning and Facilitation
  • Document and Record Management
  • Proofreading and Report Writing
  • Office Equipment and Supply Coordination
  • Basic Project Management or Coordination
• Experience training or mentoring junior administrative staff.
• Ability to analyze and evaluate information from multiple sources to make recommendations.
• Comfortable communicating and coordinating across departments and with external stakeholders.