Senior Lease Administrator

Overview

At Intuit, our people are our greatest resource and most important asset. Providing a workplace experience that attracts, retains, and inspires the world's greatest talent to do the best work of their lives is the vision that drives our Places team.

The Senior Lease Administrator is an individual contributor who will oversee the lease administration function including all aspects of Intuit's multi-million square foot real estate portfolio including oversight of the outsourced lease administration vendor, as well as assist the Senior Real Estate & Strategy Manager in executing lease transactions of various types across Intuit's expanding global portfolio.

What you'll bring

• Bachelor's Degree or equivalent experience in Corporate Real Estate related fields
• 5 years' experience in Real Estate, Property Management, Corporate Finance or Lease Administration functions
• California Public Notary qualification preferred
• Familiarity with basic real estate law
• Proficient in basic software platforms (Google Suite, MS Office Suite) and typical Lease Administration platforms (leasecalcs, Costar)

• Own the maintenance and management of all lease agreements, amendments and contracts inclusive of budgeting and reporting to support audits and other reporting requirements as necessary.
• Work with internal workplace groups including: Real Estate, Capital Projects, Operations, Safety & Security, and Strategic Planning as well as detailed interaction with the Finance, Accounting, Purchasing and Legal departments to ensure outstanding results.
• Ensures that all of Intuit's property related functions: including AP, AR, Risk Management and Tax are maintained in compliance with Intuit's contractual obligations and internal financial controls
• Maintain documentation for audits, tracking and metrics reporting.
• Assist with global real estate transactions in both domestic and international geographies
• Work with, and maintain excellent relationships with external groups, including: landlords, sub-tenants, real estate brokers, and vendors.

• Understand complex real estate contracts and clearly identify obligations and rights across a limited variety of contract types and geographic locations
• Manage lease administration vendor, including regular meetings to review quality of service and performance to specifications
• Manage compliance with lease agreements and contracts including racking and maintaining critical dates, timely issuance of all notice requirements, from pre-opening through opening and eventual termination
• Ensure accurate documentation of lease related information, restoration requirements, payables, receivables, and deposits
• Work with outside legal counsel as needed to draft and review formal legal notices
• Communicate effectively with landlords and subtenants regarding contract issues and with Intuit key stakeholders as needed
• Manage security deposits including requesting reimbursement and repayment to subtenants
• Perform first line approval/audit of monthly lease-related payables and follow through to ensure timely approval and payment
• Execute contract audits internally and with assist of external partner
• Initial review of annual expense invoices and Common Area Maintenance charge reconciliations, and coordination with outsourced lease administration vendor to determine if audit is warranted
• Work with internal partners to ensure insurance, finance and accounting requirements are met
• Resolve issues relating to payables, legal documentation, etc.
• Assist with preparation of annual budgets, SEC reports; assist with inputs to Corporate Accounting for write-off tracking
• Produce written communications to all relevant stakeholders and contacts
• Produce relevant real estate information and report metrics as required
• Manage physical and digital lease files
• Partner with Real Estate & Operations Managers to promote a positive relationship with Intuit Landlords
• Manage process to capture tenant improvement allowances and other incentive items, request landlord approval for tenant improvement plans and manage tenant improvement allowance reimbursements
• Document all required restoration obligations from lease documents and landlord consent letters
• Demonstrate expertise in quality assurance tools, techniques, and standards

• Engage with our brokerage partners to complete quarterly and bi annual market reports & benchmarking
• Negotiate small real estate transactions with Landlords or sub-tenants as needed, to include executive suites and renewals ensuring maximum flexibility
• Develop and apply knowledge of basic design, construction and building systems
• Complete needed administration in support of real estate transactions
• Able to integrate and communicate to internal and external teams the technical, legal and financial components of a lease.
• Manage purchase orders and invoice processing for partners and vendors

• Exercise good judgment and acts with integrity
• Work with moderate guidance
• Prioritize work with some assistance
• With supervision, conduct or coordinate project of moderate business impact and financial consequence
• Lead and influence across organizational boundaries and drive initiatives end-to-end
• Apply knowledge of basic real estate fundamentals, lease terms, accounting practices, and lease negotiation.
• Develop and apply an understanding of Intuit's businesses, accounting structure and internal processes
• Respond to day-to-day operational priorities while still making progress on project work
• Be comfortable operating in an environment of ambiguity and fluidity