Executive Administrative Assistant

Job Description

The Trust and Security Product (TSP) team is chartered with delivering foundational trusted data platforms and SaaS services for Intel's Trust and Security Portfolio, enabling market differentiating capabilities for software monetization and industry leadership. We are seeking an Executive Assistant to join our team!

Fundamental Enterprise Class product capabilities around security, privacy, scale, and operations with a software first mindset. We are a diverse and inclusive team with experience across multiple software industries from startups to large enterprises. We work transparently together with a growth mindset, a can-do attitude, and drive for results through innovation and operational excellence (while having fun).

• Duties include organizing and managing extremely complex calendar schedule(s) for one or more managers, maintaining executive's agenda and assisting in planning appointments, customer meetings, conferences, etc.
• Makes extensive travel arrangements and prepares expense reports.
• Provides support for departmental events, quarterly events and recognition as well as coordinating activities across the organization, events, conferences, F2Fs, etc: plans and organizes the events, prepares agendas, coordinates all logistics.
• Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels, administration staff; customers.
• Maintains In-depth understanding of office management procedures and departmental and legal policies.
• Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
• Strong capability working with all Microsoft tools, Intel tools, purchasing and finance systems.
• "Office Manager" duties for the whole extended team, providing support including being central connector, and general pulse of the organization.
• Strong skills managing and running projects (big and small), with minimal supervision.
• General administrative duties such as order supplies, CR coordination, generating shipping memo, etc.
• Coordinates activities to ensure division goals are met, effectively mentoring and integrating new admins and ensuring all admins understand department procedures and expectations.
• Works closely with the Senior and Executive administrative staff and works productively as a team member.

• Thrives working in a fast, dynamic, work environment: Always on, always growing, always learning - growth mindset.
• Proactively doing everything possible for the team to support their success. Fearless in taking on new challenges.
• Diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization.
• Attention to detail, high work quality. Speed of execution with added value decision making.
• Expert in handling and maintaining confidentiality using discretion and sound judgment.
• Effective organizational skills to improve the efficiency of administrative processes.
• Possesses strong customer service orientation.
• Ability to think on your feet and flex quickly, but methodically, closing requests accurately while adaptable to various competing demands.
• Proven teamwork skills. Highly resourceful team player and self-starter with the ability to work with minimal supervision/direction and ambiguity, but willingness to reach out to partner. Build strong working relationships with key staff members and stakeholders.
• Strong interpersonal and communication skills and comfortable interacting with all levels inside and outside Intel. Expert level written and verbal communication skills.
• Is willing to handle multiple responsibilities while maintaining a high-level of performance.
• Is willing to recognize potential issues in advance and proactively mitigate in creative ways.
• Be very well organized, flexible and proactive. It will be essential the candidate can handle unexpected interruptions and challenges in a fast-paced environment.

• Executive level administrative support.
• Microsoft Office Suite Skills, Sharepoint, Teams, and other tools.
• Concur.
• Workday.
• Event Management, ie: quarterlies, F2F meetings and assisting in team building activities.
• Executive level calendar scheduling and travel arrangements.

• Intel tool knowledge.