Executive Assistant

iCapital is powering the world’s alternative investment marketplace. Our financial technology platform has transformed how advisors, wealth management firms, asset managers, and banks evaluate and recommend bespoke public and private market strategies for their high-net-worth clients. iCapital services approximately $176 billion in global client assets invested in 1,433 funds, as of December 2023.

iCapital has been named to the Forbes Fintech 50 for six consecutive years (2018-2023); a three-time selection by Forbes to its list of Best Startup Employers (2021-2023); and a three-time winner of MMI/Barron’s Solutions Provider award (See link below). 

About the Role

We are looking for an experienced Executive Assistant to work closely with our Head of Business Operations and our Head of Marketing & Communications International based in Zurich. In this Zurich-based role, you'll be supporting two of our MDs , taking over day-to-day administrative tasks, and acting as a key point of contact for various internal and external stakeholders globally. Your experience in working with teams and clients will shine as you navigate this dynamic role. Your ability to anticipate needs, pay meticulous attention to detail, and maintain the utmost confidentiality will be critical.

Responsibilities:

• Liaison with Internal Stakeholders: Collaborate with internal teams such as compliance, legal, and finance to facilitate seamless operations.
• Calendar Management: Efficiently manage the calendars, scheduling meetings, appointments, and events to optimize their time.
• Administrative Tasks: Provide general administrative support, including email correspondence, phone calls, and document preparation.
• Budget Monitoring: Assist in tracking and monitoring the marketing department's budget, helping to ensure expenditures align with financial targets.
• Travel Planning: Organize complex travel itineraries for both MDs, both domestically and internationally.
• Expense Reports: Process and manage expense reports, ensuring accuracy and adherence to company policies.
• Branded Merchandise and Event Materials: Keep track of branded merchandise inventory and coordinate the production and distribution of event materials.
• Creation of PowerPoint presentations, Excel spreadsheets and management of SharePoint sites (uploading and filing documentation)

Qualifications:

• Minimum of 5 years of proven experience as an executive support or administrative assistant; Of which 2+ years in the financial industry or marketing.
• Detail-oriented, with a commitment to high-quality work.
• Passion for working in a fast-paced environment.
• Experience in working with international teams and across various time zones.
• Exceptional organizational and time management skills.
• Energetic and engaged professional who is passionate about working with people and exceeding expectations.
• Strong communication skills, both written and verbal.
• Fluent in English and German, additional languages are a plus.
• Ability to handle sensitive and confidential information with discretion.
• Adaptability and a proactive approach to problem-solving.
• Proficiency in office software tools, including Microsoft Office suite (PowerPoint, Excel etc) and Monday.com
• Team player, with a proactive ‘can do’ attitude, willing to take on new tasks and challenges as the role develops

For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us  Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/