Executive Assistant (f/m/d)

We are looking for a versatile Executive Assistant who will be focused on supporting the Executive Vice President and Head of Europe as well her direct leadership team in their day-to-day office activities. You are a seasoned Executive Assistant eager to work in a dynamic environment? Then you are our candidate!

Your responsibilities

• Administrative support: Perform various administrative activities, including taking ownership of the executive's agenda/schedule and expense reports.
• Confidential support: Act as point of contact for internal/external enquiries by phone and email, initiates action and makes judgments about urgency of issues. Provide confidential support to individual executives and/or management team members.
• Documentation: Research, compile, verify, and analyze information. Prepare reports, presentations, organization charts and related correspondence.
• Communication: Be responsible for different communication tasks within the Region, ensure knowledge and information is shared and keep others up to date.
• Processes: Implement Hitachi Energy processes and initiate continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
• Events: Arrange business critical internal/external events, including meeting agendas, travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.

• 8+ years' experience in Executive Assistant roles supporting Senior Leaders.
• Excellent organizational skills, with the ability to manage multiple tasks and priorities effectively.
• Ability to operate in a fast-paced environment with high level of complexity.
• Strong communication and stakeholder management skills.
• Ability to proactively anticipate needs, work independently and take initiative.
• Proficiency in Microsoft Office suite of applications.
• Fluency in English, both written and spoken, some knowledge of German is a plus.