Executive assistant

Opportunity

We are looking for an Executive Assistant to support the Country Lead for our Business Unit Grid Automation in Sweden and part of our Network Control team. You will become the right hand of the managers and provide executive support to maintain a high level of leadership - a central and important part of our exciting units within Grid Automation.

You will play a central and highly valued role, facilitating communication between senior management and employees, coordinating with both internal and external stakeholders on a variety of projects and tasks. You will plan and orchestrate workflows to ensure priorities are met, organizational goals are achieved, and best practices are consistently followed.

We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments and teams at Hitachi Energy both locally and globally.

How you'll make an impact

• Manage professional and personal service support and scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate scheduling and extensive calendar management, as well as the management of content and flow of information to senior executives.
• Arrange internal and external events, including travel arrangements, itineraries, accommodation, conferences, and visiting speakers.
• Organize team communications and plan events, both internally and offsite.
• Provide administrative and management support, such as meeting minutes, preparation of presentations, spreadsheet creation, and maintenance of administration systems.
• Administer and coordinate the signing of various documents while maintaining professionalism and confidentiality.
• Research, compile, verify, and analyze information and prepare special reports, presentations, organization charts, process maps, correspondence, etc.

Your background

• Experience in administrative role reporting directly to upper management.
• Flexible and service-minded team player willing to adapt to changes and enjoys a challenge.
• Strong time-management skills and the ability to organize, prioritize and coordinate multiple projects at once.
• Great written and verbal communication skills in Swedish and English is required.
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• It is a merit to have knowledge about and experience of working in our business systems, for example Workday, SAP HR, Easy Procurement, Fieldglass, MyIS, Basware, Teams events, Visio.
• Experience developing internal processes and filing systems is also a plus.

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks

More about us

Are you ready to join Hitachi Energy for a career with no limits and a place where you can be yourself? We are ready for you. Last day to send in your application is August 10.

More information: Recruiting Manager, Lars Wiklander, lars.wiklander@hitachienergy.com, will answer your questions about the position. Union representatives - Sveriges Ingenjörer: Sveriges Ingenjörer: Jan Skogeby, +46 107-38 16 42; Unionen: Karin Ulvemark, +46 107-38 51 42; Ledarna: Frank Hollstedt, +46 107-38 70 43. All other questions can be directed to Talent Acquisition Partner Carina Riström, carina.ristrom@hitachienergy.com

Apply now

Current employees apply here

Client-provided location(s): Västerås, Sweden

Job ID: Hitachi_Energy-JID3-144054

Employment Type: FULL_TIME

Posted: 2025-07-20T23:35:27