Administration Specialist - Assistant

The Opportunity:

To strengthen our Administration Team, we are looking for an Assistant, who will perform complex administrative activities.

It is a great opportunity for a highly organized team player who can effectively balance a wide range of responsibilities. This role will support senior leadership positions in the Finance, Procurement & HR Functions, as well as others. The position will work with numerous contacts in Poland and in the global organization.

The successful candidate will have outstanding professional communication skills and bring a proactive approach to the position.

How You'll Make an Impact:

• Provide everyday administrative support, including purchase order creation, meeting logistics, creating correspondence, problem resolution, etc.
• Research, compile and issue reports, presentations, organization charts, correspondence, etc.
• Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date.
• Implement internal processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
• Act as a point of contact for internal/external enquiries by phone and email, initiate action and make judgments about urgency of issues.
• Provide confidential support to individual executives and/or management team members.
• Arrange business critical internal/external events, including for example travel arrangements, itineraries, catering, accommodation, conference registration, visiting speakers etc.

• You have at least 5 years' experience in Administration, HR or related field, including at least 2 years in corporate
• You have higher education, preferably in HR, Administration, or related.
• You have very good verbal and written communication skills and customer service orientation
• You demonstrate ability to work independently
• You are a proficient user of Microsoft 365 tools
• You are advanced in Polish language
• You have intermediate English level (B1, B1+)
• You have presentation skills
• You are proactive and have analytical skills and attention to detail
• You are courageous and effective in action
• You are able to prioritize
• You have positive approach and stress resistance
• You are a team player