Administration Assistant

The opportunity

Are you a multitasking wizard with a passion for keeping things running smoothly? Do you thrive in a fast-paced environment where no two days are the same? If so, this just might be the role for you!

Hitachi Energy is now looking for a proactive, organized and energetic Administration Assistant for our Business Unit Transformers in Vaasa. In this role you will become the go-to person for several important admin and office support tasks. This is your chance to play a key role in supporting and strengthen our seamless, efficient, and welcoming workplace. You will ensure smooth daily operations and support our visitors, customers and internal teams. This is a diverse and dynamic role that can offer you the opportunity to develop your skills. At the moment we are building a brand new production and technology center in the Vikby industrial area in Mustasaari. The campus, called Hitachi Energy Park, which will be completed in 2027, will consists of a new transformer factory and modern office premises.

• Managing general administrative tasks and office support
• Organizing factory visits and company events
• Internal communication
• Managing several systems such as the visitor management and meeting rooms booking systems.
• Supporting travel-related matters such as travel expense reports and travel bookings.
• Managing internal and external mail.
• Managing office supplies.
• Supporting various case-by-case projects, such as updating customer instructions.
• Updating sales documentation and branding materials.

• Previous experience in office or administrative roles.
• Strong organizational and communication skills.
• A proactive and customer service mindset.
• Fluency in Finnish and English.
• Good basic IT skills and a willingness to learn new systems.
• This position requires presence in the office, but occasional remote workdays are possible.