Facilities Procurement Coordinator

Work Location Type: Hybrid

As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. We're looking for passionate people to join our team as we continue leading the industry over our next 100 years.

Primary Function:

An individual in this role is responsible for many corporate real estate operations processes and activities. Included activities are purchase order creation, vendor invoice processing, and general departmental support. An individual in this role will interact cross-functionally with several departments including Capital Assets, Accounts Payable, Accounting, Tax, and Indirect Procurement.

Principal Duties & Responsibilities:

• Closely work with Capital Assets, Accounts Payable, Finance, Accounting, Tax, Indirect Procurement, and multiple service suppliers.
• Support Jaggaer system operations:
  • Issue Requisitions/Purchase Orders and Change Requests in our purchasing system
  • Review and approve supplier invoices by verifying supporting documentation and accounting details
• Professional problem solving with external suppliers for issue resolution.
• Process Engie Open/Close requests for enterprise utilities
• Triage accounts payable issues with vendors and escalate to AP department.
• Triage requests submitted through team email box.
• Attend meetings with business partners, suppliers, and departmental co-workers; provide documents and reporting as necessary.
• Review and maintain good record of purchasing files and records (purchase orders, contracts, etc.) to ensure compliance with company policies and procedures and ensure the availability of documentation.
• Provide back-up support for capital requests and tracking

• Some college preferred, minimum of 2-5 years of related experience.
• Strong Technology skills to include Smartsheet, SAP, P2P Platforms (Jaggaer), Microsoft Office Suite & reporting capabilities
• Sound business and financial acumen
• Strong written & verbal communication to all levels of the organization, plus external partners and technology skills; team oriented with a customer focused attitude
• Effective collaboration skills with the ability to build relationships and influence decision making without having specific authority
• Excellent problem-solving and critical-thinking skills
• Ability to multi-task several projects and timetables in support of keybusiness initiatives.
• Ability to always maintain professionalism under potentially stressful situations
• Ability to maintain confidential and sensitive company information.