Executive Assistant - AMD Private - London

Who We Are:

The Goldman Sachs Group, Inc. is a leading global financial services firm providing Investment Banking, Asset Management, Securities Trading & Wealth Management services to a substantial and diversified client base that includes corporations, financial institutions, governments and high-net-worth individuals. The firm is headquartered in New York and maintains offices in London, Frankfurt, Tokyo, Bangalore, Hong Kong and other major financial centers around the world.

What We Do (Divisional Overview):

Asset Management Division (AMD) provides investment management services and offers investment products across all major asset classes to a diverse set of institutional and individual clients. AMD also offers wealth advisory services, including portfolio management and financial counseling, and brokerage and other transaction services to high-net-worth individuals and families. Critical to the success of AMD is our ability to leverage a global team of talented professionals to define solutions and lead change across the operational infrastructure.

• Full diary management; schedule meetings, receive and accommodate meeting requests, facilitate audio/visual requirements including multiple Zoom IDs and book meeting rooms as required
• Awareness of senior manager priorities and workload, adapting level of support accordingly
• Travel arrangements; book flights and accommodation, prepare full trip itineraries, arrange/apply for visas, submit pre-trip approvals
• Expense management; process travel and expense claims through Concur
• Incoming call management and phone coverage when required
• Assist with preparation of presentations and/or other documentation for meetings
• Completion of weekly timesheets

• On-floor support for new joiners and transfers into the division; account set up, desk and locker allocation, corporate directory profile update, reporting line update, provision of access to the office space
• Org tree maintenance for the division in Role Management System; identity event processing, manager role allocations and general maintenance
• Point of contact for visitors; provision access to the office, register their details, book conference rooms and catering, organize materials
• Reconciliation of weekly timesheets and time entry adjustments
• Space management; maintain desk and locker allocations, monitor capacity and escalate as required, organizational support of divisional moves
• Resolution of any IT issues with the helpdesk
• Resolution of any on-floor issues with the facilities team
• Ad-hoc ordering of occupational health equipment and supplies
• Contingent worker population management including onboarding, extension of end dates, assignment updates
• Point of contact for any ad-hoc queries, escalating as requiring
• Coordination with other global divisional admins to ensure seamless support
• General administrative duties such as photocopying, filing, archiving, coordination of couriers, distribution of mail etc.

• Several years of experience as an Executive Assistant, at least 3-5 years
• Solid organizational skills - ability to multi-task and prioritize effectively
• Strong attention to detail
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team both locally and globally
• Ability to communicate clearly, concisely and confidently
• Ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Strong work ethic with a positive attitude and growth mindset
• Ability to work well under pressure and remain professional in a busy environment
• Discretion; ability to handle sensitive matters confidentially at all times
• Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Able to prioritize a variety of time-sense tasks