Administrator - Admin Support

Job Description Summary

Job Description

Basic Qualifications - Education & Experience

Minimum Years of Experience: 7 - 10 years

Education: Graduation

Job Details

Overview: In this role, candidate has to perform the role of Office-cum-Factory admin support to work closely with Leadership and Services team. Candidate shall be able to setup good rhythm with internal and external stakeholders for day-to-day office operation, events and employee activities.

Essential Responsibilities:

The role is aligned to extend Office Admin support on Services and Turnkey projects execution. This includes understanding stakeholder rhythm and providing Admin support to Leadership team. The focus is on building alignment among various functions and stakeholders while ensuring quality and timely services to the customer.

In this role, you will provide:

• Office Admin support on Service and Turnkey projects execution,
• Project Co-ordination and support to multiple function like logistic, Supply chain, Factory, Commercial, Finance, HR,
• Calendar and schedule management of Leadership team
• Event and Travel Management
• Contingent Workers Management
• Customer, Vendor and visitor Management
• Admin Support to Leadership team
• Record keeping and Archival
• Understand and update GEV processes
• Work independently as well as part of the team.

• Has relevant experience of minimum 7+ years on mentioned requirements
• Proficiency in Microsoft office suites (Word, Excel, PowerPoint, outlook)
• Good understanding of processes related to travel and logistics.
• Must have 3+ years of experience of working with Senior leadership
• Must be open to travel
• Proficiency in PowerPoint, Word, Excel and Outlook.
• Good interpersonal, verbal and written communications skills in English
• Effective time management and organizational skills.

• Good understanding & Experience to lead and extend support on Contingent workers sourcing, recruitment, onboarding process, payroll, reimbursement, rewards and recognition, settlement of FnF of CW.
• Takes care of timely salary & reimbursement process of all CWs.
• Understands company processes, PR and PO process for both direct and indirect sourcing.
• Experience with contractual customer trainings in logistics & other supports.
• Good understanding of aligning with projects team on turnkey business for activity related to data collection, follow up with site staff or invoice, dispatches etc.
• Act as an extended arm to support EHS.
• To extend support that includes aligning IT Systems, Logistics arrangement to all team members of GEV Software Grid Noida
• Ability to work within a globally diverse team across different time zones.
• Demonstrated analytical, problem solving and data management skills.
• Strong interpersonal and communication skills, can do attitude / self-starter
• Self-Motivated team player