Administrative Assistant

Job Description:

At Enovis™ we sweat the little things. We embrace collaboration with our partners and patients, and we glory in the grind of scientific excellence - with the goal of transforming medical technology as we know it.

Because that's how we change the lives of patients for the better. And that's how we create better together.

Job Title:
Administrative Assistant
Reports To:
Executive Admin, Foot & Ankle
Location:
Dallas (onsite)
Business Unit Description:
Foot & Ankle

Role Summary:

We're looking for an Administrative Assistant to support the senior level executives for Marketing, R&D and Commercial Ops in our Dallas, TX Headquarters location.

• Performs a variety of highly complex administrative assignments while exercising independent judgment and initiative.
• Must have strong problem-solving and communication skills with the ability to manage multiple tasks and action items simultaneously.
• This person must operate effectively in a team environment, as well as being self-motivated and function independently.
• Maintains complex Outlook calendars and meetings in a changing, fast-paced environment, effectively managing competing priorities on the executives' time and using seasoned judgment to make the appropriate tradeoffs to optimize leaders' productivity and effectiveness.
• Sets up and coordinates regular operating mechanisms spanning global time zones (i.e. staff meetings, individual 1x1 meetings, and recurring departmental meetings, etc.).
• Uses strong organizational skills to ensure projects and assignments are completed on time and information is organized and readily available.
• Arranges complex international and domestic travel, including flight arrangements, hotel accommodations, ground transportation and meeting planning for executives; and Visas, if required.
• Processes travel related expense reports within the required time frame.
• Handles highly sensitive company information in a confidential manner.
• Compiles information and prepares reports and correspondence based on verbal instructions; performs research as needed.
• Manages the request of purchase orders, issuance of purchase orders to suppliers, and tracking or invoices and payment.
• Interacts with contractors / consultants, and at times manages temporary individuals timecards and invoicing to the temp agencies.
• Provides administrative support including, but not limited to, typing, filing, copying, scanning, preparing/editing presentation slides, and answering office phones.
• Performs special projects upon request.
• May be required to support others in addition to the senior level executives.

• High school diploma or equivalent.
• 5+ years related experience with 5+ supporting senior level executives.
• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Microsoft Windows® operating system (Office 365 experience a plus).
• Knowledge and experience with Concur - both travel planning and expense reporting, preferred.
• Proficiency using MS Teams or similar web-based conference tools.
• Requires strong organizational skills.
• Excellent communication skills and responsiveness.
• Professional interpersonal phone skills.

• Climate controlled workspace
• Ability to sit or stand for extended periods of time

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Spending and Savings Accounts
• 401(k) Plan
• Vacation, Sick Leave, and Holidays
• Income Protection Plans
• Discounted Insurance Rates
• Legal Services