Administrative Assistant

If you're seeking a unique opportunity, a chance to join a successful team, and a fun work environment, then look no further. We're currently hiring for an Administrative Assistant position in the APAC Region within Eaton Corporate, based in Shanghai, China. At Eaton, we infuse our work with excitement, meaning, and engagement. Safety, health, and wellness are paramount, and we're committed to fostering an inclusive and diverse workplace. Join us as we pursue our aspirational goals. The Administrative Assistant will oversee various administrative functions at the Eaton HQ Campus, ensuring efficient operations and effective communication with different business units. The role involves managing administrative tasks, supervising outsourced contractors, and maintaining a safe and secure environment.

1. Admin Function Oversight:
   • Manage all administrative tasks, including shuttle bus services, car management, cafeteria, cleaning, security, work order management, surveys, and travel management.
   • Maintain an effective admin team and ensure timely communication with various business units.
   • Deliver a satisfactory environment to all users based on safe and secure principles.
   • Provide reliable support by supervising daily activities of outsourced contractors.
   • Reduce costs while maintaining high standards for the admin system within budget goals.
2. Business Function Oversight:
   • Oversee related business functions such as space planning.
   • Ensure low-cost operations while meeting user expectations for quality.
   • Coordinate with other departments to optimize administrative processes.
3. Contractor Supervision:
   • Strictly monitor outsourced contractors' compliance with Eaton procedures (SOP) and rules.
   • Ensure contractor safety through training, daily inspections, and performance reviews.
   • Foster long-term cooperation with contractors.
4. Effective Communication:
   • Maintain open communication with different level managers at HQ Campus.
   • Provide timely administrative support as needed.
   • Track expenses related to administrative functions.
5. Continuous Improvement:
   • Identify opportunities to enhance administrative processes.
   • Upgrade existing SOPs and improve working efficiency.
   • Lead initiatives to complete projects on time and within budget.
   • Participate in various activities, including projects, space planning, 5S committee, and MOC preparation and execution.

• Bachelor's degree with a major in business or management.
• Minimum 7 years of experience in administration or office management.
• Proficient in written and verbal English communication.
• Key Competencies:

• Self-motivated with a strong interest in administrative work.
• Excellent interpersonal skills and ability to work effectively in a diverse team.
• Prioritization skills for critical tasks.
• Analytical ability to address complex issues.

• Competitive Compensation: We value your expertise and commitment. Our compensation package reflects that.
• Professional Growth Opportunities: At Eaton, we invest in our employees' development. You'll have access to training programs, workshops, and mentorship opportunities.
• Collaborative Environment: Join a team of passionate professionals who collaborate, innovate, and drive results together.
• Health and Wellness Benefits: We care about your well-being. Enjoy comprehensive health insurance, wellness programs, and more.
• Flexible Work Arrangements: We believe in work-life balance. Explore flexible work arrangements that suit your needs.
• Company Culture: Be part of a positive and inclusive work environment where your contributions are valued.