Project Coordinator - Finance

DESCRIPTION

Key Responsibilities:

• Accounting & Payment Management :
• Support documents received with payment requests from the Corporate Responsibility (CR) Team.
• Prepare vouchers, payment requests, obtain signatures of Trustees, and submit for verification with the Bank for processing.
• Enter accounting entries in Tally and provide confirmation to the CR Team once payment is processed.
• Project Site Visits :
• Schedule and track site visits, ensuring regular assessment of all necessary project areas.
• Capture field reports during site visits and share with the management team.
• Travel 30% or more to other Cummins locations within India and other CR project sites.
• Data Analytics & Reporting :
• Establish a system to regularly analyze spending patterns and project health.
• Provide CMI reporting (Cummins Inc. Foundation) on a quarterly basis - spend details, forecast, etc.
• Submit AOP to CMI (Cummins Inc. Foundation).
• Prepare monthly spend reports for the CR team.
• Prepare financial reports for Quarterly CIF Trustee Meetings.
• Prepare the Annual Budget for submission with the Charity Commissioner.
• Compliance Management & Audit :
• Prepare TDS Payments on a monthly basis: TDS Challan along with signed cheque for submission with the bank.
• File TDS Returns on a quarterly basis.
• Ensure audit completion within statutory timelines and coordinate with relevant stakeholders.

• Communicates effectively : Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Customer focus : Building strong customer relationships and delivering customer-centric solutions.
• Manages complexity : Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
• Manages conflict : Handling conflict situations effectively, with a minimum of noise.
• Plans and aligns : Planning and prioritizing work to meet commitments aligned with organizational goals.
• Resourcefulness : Securing and deploying resources effectively and efficiently.
• Project Issue and Risk Management : Managing the process to identify, assess, and prioritize issues and risks using recommended tools and disciplines. Driving actions to minimize, monitor, and control risks and issues to maximize positive outcomes.
• Project Resource Management : Developing resource (expense and headcount) plans using recommended project management tools and processes to manage resources effectively.
• Project Schedule Management : Managing the planned schedule using recommended schedule management tools and processes to drive completion within the agreed timeline.
• Project Scope Management : Managing a list of project deliverables (scope) using recommended project management tools and processes to ensure the project includes all the work required and only the work required to complete the project successfully.
• Values differences : Recognizing the value that different perspectives and cultures bring to an organization.

• Relevant experience in project coordination, especially in finance-related roles.

• College, university, or equivalent degree required.

• Accounting
• Bookkeeping
• Analytical skills
• Presentation skills
• Good verbal and written communication
• Knowledge of Tally ERP
• Command over MS Office (Excel, Word, PowerPoint)
• Collaboration and teamwork