Executive Assistant

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.

Why join Coupa?

• Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
• Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
• Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.

Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.

The Impact of Executive Assistant to Coupa:

We are seeking an experienced Executive Assistant with 4-5 years of proven expertise in supporting C-Level executives. The successful candidate will be adept at managing complex calendars, arranging extensive travel, coordinating high-level meetings, and handling confidential information with discretion and professionalism. This role requires exceptional organizational abilities, strong communication skills, and the ability to thrive in a fast-paced environment.

What You'll Do:

• Manage and maintain complex calendars for multiple SVP-level executives, including scheduling and rescheduling meetings and events.
• Coordinate travel logistics for senior executives, covering accommodations, transportation, and meals, while ensuring cost-effectiveness and policy compliance.
• Prepare and organize materials for meetings, presentations, and conferences, such as agendas and supporting documents.
• Serve as a primary contact for internal and external stakeholders, facilitating communication between executives and departments.
• Plan and execute logistics for onsite and offsite meetings, events, and conferences, including catering, audiovisual setup, and attendee coordination.
• Assist with special projects, handle confidential information with discretion, and provide general administrative support like managing expense reports and invoices.

• Based in the US East Coast time zone, collaborating with colleagues primarily in the US and Europe.
• Over 5 years' experience as an Executive Assistant supporting multiple SVP-level executives in a fast-paced tech environment.
• Bachelor's degree or equivalent experience preferred, with strong organizational and multitasking skills.
• Proven ability to manage complex calendars and travel arrangements with great attention to detail.
• Excellent written and verbal communication skills, with professionalism across all organizational levels.
• Proficient in Google Office, Microsoft Office Suite, and other relevant software; able to maintain confidentiality and adapt to changing priorities.