Emergency Management Project Manager and Clery Compliance Officer

Current Benefits
Colgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.
We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to:

Health and Wellness:
Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions.

Paid Time Off:
Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year's and 3 floating holidays.

Paid Family Leave:
After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad.

Continuing Education and Professional Development:
Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.
Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.
After 7 years of service in an eligible position an employee's eligible children may be awarded up to half of Colgate's tuition to attend an accredited college, university or trade school of their choice.

Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.

Department Statement
Accountabilities
Reporting to the Associate Vice President for Campus Safety, Emergency Management, and Environmental Health and Safety and working closely with other colleagues in the Dean of the College Division, the Emergency Management Project Manager, and Clery Compliance Officer primarily responsible for the management and administration of the university's public safety and security-related compliance requirements. The Emergency Management Project Manager and Clery Compliance Officer ensure regulatory compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) for the University. This position requires expertise in emergency management procedures, Clery Act requirements, advanced communication, research, and reporting skills, and the capacity to coordinate projects successfully.

Specific responsibilities include and are not limited to the following:

Clery and Regulatory Compliance:

• Coordinates the institution's Clery Act compliance program, including developing and implementing Clery Act-required policies, programs, and activities;
• Serves as the institution's designated Campus Safety Survey Administrator and Records Custodian as defined by the Department of Education;
• Works collaboratively with various campus partners, law enforcement agencies, Village of Hamilton and Hamilton Police Department, and state and federal regulatory bodies to ensure the university's public safety and security-related compliance;
• Gathers crime and disciplinary referral data from various internal and external sources;
• Works with appropriate university departments to identify and train all Campus Security Authorities (CSAs);
• Sends annual requests for crime statistics to all CSAs at the end of each calendar year;
• Collaborate with University departments and local law enforcement agencies to facilitate the formulation, training, and reporting of Clery Act-specific information.
• Monitor and ensure compliance with all Clery Act mandates, including updating the Crime Log, maintaining accurate crime statistics, and drafting the Annual Security Report. In conjunction with colleagues, prepares and publishes the Annual Security and Fire Safety Report;
• Submits the annual crime statistics via the Department of Education online Campus Safety and Security Survey portal;
• Works with Campus Safety department staff to ensure proper classification of crimes and associated case report incident types;
• Works with various campus partners (e.g. Shaw Wellness Institute and Human Resources) to ensure compliance with the Drug-Free Schools and Safe Campuses Act; and,
• Works with various campus partners (e.g., Counseling and Psychological Services, Haven, and Student Health Services, to ensure compliance with the provisions of the Sexual Assault Victim Bill of Rights.

Emergency Management:

• Member of the University's Emergency Operations Center (EOC);
• During emergencies, performs critical roles in support of the University's response;
• Collaborate with internal departments, local emergency services, and community partners to establish effective communication channels and response protocols;
• Develop and implement comprehensive emergency management plans, policies, and procedures in alignment with industry best practices and regulatory requirements;
• Conduct risk assessments and vulnerability analyses to identify potential threats and hazards to the campus community; and,
• Coordinate and conduct regular tabletop exercises, drills, and training sessions to ensure preparedness for various emergency scenarios.

Training and Communication:

• Develop presentations and conduct training sessions related to Clery Act compliance;
• Assist University departments in drafting policy statements; and,
• Participate and chair various compliance committees.

Project Management:

• Coordinate work for emergency management projects, including capturing requirements and scope, developing project plans and timelines, managing logistics, coordinating stakeholder communications, and creating/maintaining project documents;
• Compile narrative and statistical reports related to emergency management initiatives;
• Work directly with DOC colleagues to gather materials, information, or other content; and,
• Manage discrete projects with independence.

The incumbent can expect that over time, approximately 60% of the positions will be in leading and managing emergency management projects, 30% will be in maintaining Clery Compliance, overseeing reporting requirements, and enhancing campus safety protocols, and 10% tackling diverse tasks and responsibilities as assigned, contributing to the overall success of the team and organization.

This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.

Technical Competencies

Regulatory Knowledge

Demonstrated expertise with the Clery Act and New York State Security Guard and Peace Officer registration and training compliance requirements.

Records & Technology Management

Demonstrated ability to manage case reports and training records using various software systems and web-based portals.

Safety and Security Expertise

Demonstrated expertise in meeting public safety and security related regulatory compliance requirements at a small, private liberal arts university.

External Relations Expertise

Demonstrated ability to work collaboratively and in coordinating with local, state, and federal law enforcement agencies.

Training

Demonstrated ability to develop and deliver effective public safety and security training within assigned areas of responsibility. Ability to maintain appropriate certifications needed to provide training.

Administrative

Demonstrated ability to effectively and consistently apply time management, problem solving, and planning skills to implement processes or programs. Demonstrated ability to effectively use technical solutions to assist in the collection / maintenance of key data and records and within university, division and department guidelines. Demonstrated ability to consistently meet functional accountabilities while staying within assigned budget constraints.

Behavioral Competencies

Personal Accountability for Results

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Effective Communication

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Problem Solving and Decision Making

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Change Management

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Leadership and Teamwork

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Creativity and Innovation

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Diversity and Inclusion

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Sustainability

Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.

Requirements

Professional Experience/ Qualifications

• Demonstrated experience in a regulatory compliance area and demonstrated capacity to apply knowledge or training based on regulatory requirements.
• Demonstrated experience in one or more aspects of emergency management.
• Demonstrated experience in compiling narrative and statistical reports and researching regulatory or similar topics.
• Demonstrated experience in work that requires time management, organizational, and prioritizing skills.
• Demonstrated experience in establishing and maintaining effective working relationships with stakeholders from varied backgrounds.
• Demonstrated experience in work that required attention to detail.
• Demonstrated advanced proficiency in Google Suite and Microsoft Office products.

Preferred Qualifications

• Three years experience in a college or university setting.
• Demonstrated success in completing projects or working effectively in a project-based environment.
• Successful completion of Cleary Act training and/or experience working on Cleary Act compliance.
• Experience in managing or monitoring crime-related data.
• Experience with Title IX regulations.
• Experience in developing presentations and communicating to groups.
• Experience with Maxient and Omnigo software products.

Education

• A Bachelor's degree or four plus years relevant, professional-level experience is required.
• A Bachelor's degree in a related area such as criminal justice, emergency management, business, or communications; or equivalent military experience is preferred.

Certifications
National Association of Clery Compliance Officers and Professionals (NACCOP) Clery Compliance Officer Certification preferred.

Physical Requirements
Other Information

Posting Detail Information

Requisition Number 2024S006Posting
Temporary No
Work Schedule
Job Open Date 01/31/2024
Job Close Date
Open Until Filled No
Special Instructions Summary
EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.