Senior Accounts Payable Specialist

Our Opportunity

Chewy is looking for a Sr Accounts Payable Specialist to join our team based in Plantation, FL. The Sr Accounts Payable Specialist reports to the Accounts Payable Manager I and is responsible for coding, analyzing, and processing invoices within Chewy’s ERP Systems as well as reconciling high volume vendor accounts. The Sr Accounts Payable Specialist will deliver results autonomously with support from the leadership team. Additionally, the Sr Accounts Payable Specialist will work closely with a highly effective team of Senior Accountants to ensure that payments are made accurately and on a timely basis.

What You’ll Do

• Code and post vendor invoices accurately in our General Ledger system, via OCR Images, Spreadsheets, manually, monitoring EDI transactions and other sources.
• Reconcile high volume, multi-account vendor statements and resolve any past due, invoice aging issues in a timely manner.
• Assist AP Manager with training for new Associates and cross training for all team members. Coach junior team members as part of day-to-day activities.
• Create new and update existing SOP and training materials as needed.
• Monitor and maintain several invoices queues in Coupa to ensure invoice receipt/approvals are performed timely.
• Run and audit weekly PO Exception report to ensure all Invoice/PO matching exceptions are noted correctly and partner with Procurement team to action and resolve issues.
• Reconcile several monthly corporate credit card programs, post all credit cards transactions and assist Accounting/Treasury teams to resolve any ledger variances.
• Run daily Delegation of Authority (DOA) report to monitor invoice workflow approval issues and liaison with internal users, Financial Systems, IT, HR to resolve any user account/system issues.
• Monitor invoice rejection queue and resolve accordingly based on user rejection comments, coding discrepancies.
• Review weekly Fixed Assets audit report to ensure all related invoices posted in the ledger accordingly with company policy and resolve any coding discrepancies with Accounting department members.
• Assist Accounting team with month-end close process by preparing invoice accruals support in accordance with period close deadlines.
• Work closely with the Tax Department, posting all sales tax transactions due to states in accordance with payment deadlines. Provide invoice support for all sales/use tax state audits and any other special project/audit related requests.
• Reporting adhoc and other tasks as needed.
• Assist with the supplier onboarding process.

What You’ll Need

• At least 1 year of experience in an Accounting department with at least 3 years of experience working directly with accounts payable principles is required.
• Associate degree required.
• Must have knowledge of general accounting concepts and principles.
• Must have knowledge of computer systems, including the use of desktop software such as Microsoft Outlook and Excel (pivot tables and Vlookups required)
• Possess excellent time management, and know how to manage multiple priorities, breaking up large projects into manageable pieces.
• Must be deeply passionate about Chewy’s brand, vision, values and Operating Principles
• Must be able to communicate effectively both in writing and verbally, shifting communication styles depending upon the audience.
• Must be positive and committed with a “can do” attitude and flexible approach.
• Must have critical thinking and problem-solving skills with proven ability to interact with all levels of the organization.
• Must be able to gather information from others through effective questioning.
• Contributes to fostering an engaging team member environment.
• Analyzes data to identify problems, draw conclusions and provide starting recommendations.
• Large ERP system experience a plus (Oracle/Coupa).
• Support new processes to build efficiencies, increase revenue, reduce cost and improve customer experience.