Human Resources Executive Assistant

Compensation:
$59,500.00-$75,900.00
Compensation Type:
Salary
Employment Type:
Regular
Grade:
E08
Position Summary
The Executive Assistant to the Chief Human Resources Officer (CHRO) provides high-level, confidential administrative support to the CHRO as well as supports the HR Team. This role serves as a trusted partner in ensuring seamless operations, strategic coordination, and professional communications on behalf of the CHRO and the Human Resources Department. The successful candidate will possess excellent organizational and communication skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment with discretion and professionalism.
Duties & Responsibilities

• Uphold CNM's mission, vision, values, and commitment to equity and inclusion in all duties.
• Manage and prioritize complex calendars, schedules, and meetings for the CHRO, including preparation of materials and follow-ups.
• Coordinate and prepare documentation for key meetings, including agendas, presentations, reports, and minutes.
• Act as a liaison between the CHRO, HR leadership team, internal departments, CNM leadership, Board members, and external stakeholders.
• Assist in tracking strategic HR initiatives, deadlines, and deliverables to ensure accountability.
• Lead or support special projects, department events, and logistics related to the HR function.
• Manage and lead the HR Administration team.
• Actively monitor and assist with HR budgets.
• Coordinate travel arrangements, conference registrations, reimbursements, and expense reporting.
• Screen and prioritize emails, phone calls, and written correspondence; respond or redirect as appropriate.
• Support HR department-wide initiatives, including communication such as drafting memos, announcements, and talking points.
• Maintain strict confidentiality and use sound judgment when handling sensitive or proprietary information.
• Performs other related duties as assigned.

• Associate's degree in Business Administration, or related field and seven (7) years of related experience.

• Bachelor's degree and five (5) years of related experience of progressively responsible administrative experience supporting executives or senior leaders.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), calendar platforms, and virtual meeting tools; AI experience is a plus.
• Demonstrated ability to handle confidential information with integrity and discretion.

• Bachelor's degree in Business, Public Administration, HR, or a related discipline.
• Experience working in higher education or a large organization.
• Familiarity with HR functions, terminology, and organizational structure.
• Informal/Formal management of a team.
• Project coordination and management.