Executive Assistant - FP&A and Treasury

Job Requisition ID #

24WD80425

Position Overview

Are you looking for a career where you can build a better world with innovative technology? If so, meet Autodesk. You will join a fun and diverse team of Finance professionals. Learn more about why Autodesk has continually ranked a top place to work by Fortune, Forbes, Glassdoor, and others: Why Work at Autodesk and examples of the amazing work our customers imagine, design and make.

We're seeking an experienced Executive Assistant (EA) to join our Financial Planning & Analysis (FP&A) and Treasury leadership teams. As the EA to the VP of FP&A and VP of Treasury, you'll report to the VP of FP&A and be an integral member of both these teams. This position is hybrid, based out of our San Francisco office.

Responsibilities

• Manage, prioritize, and maintain the VP of FP&A and VP of Treasury's calendars, which can include complex calendaring
• Plan and arrange travel, both domestic and international, and create expense reports
• Be proactive about potential scheduling conflicts and have a high degree of accountability and timeliness for all actions and follow-up
• Be responsive to inquiries and requests and effective at managing expectations with a variety of partners
• Develop and maintain positive working relationships with staff, internal departments, and outside parties, including contacts of a sensitive nature
• Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization
• Partner closely with the Chief of Staffs to align on operating rhythm and cadences for the FP&A and Treasury leadership teams
• Schedule, plan and coordinate team events, meetings, and multi-day offsite events, including organizing logistics, on-site amenities, and activities
• Maintain email aliases, distribution lists, and shared directories
• Work with Accounts Payable to ensure bills are paid promptly
• Be the point person for departmental purchases on behalf of your executive
• Provide staff meeting support, including preparing agendas, taking notes, and distributing meeting minutes and presentations on occasion
• Manage ad-hoc special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
• Support the Finance Diversity and Belonging Committee (VP of FP&A is the Exec sponsor) including scheduling meetings, coordinating events and other activities

• 4-6+ years' experience providing administrative support to senior-level executives
• Prior experience in fast-paced environment that requires strong multitasking skills and time management
• Willing to adapt to a rapidly changing environment, with new processes and responsibilities
• Ability to meet deadlines and work well under pressure
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), Mac/Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
• Clear communicator with excellent verbal and written skills
• Ability to travel to events or internal meetings, locally and internationally
• Works with a high degree of confidentiality, discretion, and tact

• Self-starter who takes initiative
• Comfortable working independently to determine methods and procedures on new assignments, seeking clarity when an obstacle is in your way
• Understands that a high-functioning team is critical to success, collaborative
• Reaches out, builds productive working relationships with people across all levels and takes a customer service orientation when supporting the team
• Manages multiple competing priorities and tracks timelines