ZS is a place where passion changes lives. As a management consulting and technology firm focused on transforming global healthcare and beyond, our most valuable asset is our people. Here you'll work side-by-side with a powerful collective of thinkers and experts shaping solutions from start to finish. At ZS, we believe that making an impact demands a different approach; and that's why here your ideas elevate actions, and here you'll have the freedom to define your own path and pursue cutting-edge work. We partner collaboratively with our clients to develop products that create value and deliver company results across critical areas of their business including portfolio strategy, customer insights, research and development, operational and technology transformation, marketing strategy and many more. If you dare to think differently, join us, and find a path where your passion can change lives.
Want more jobs like this?
Get Administration and Office jobs in Princeton, NJ delivered to your inbox every week.
Our most valuable asset is our people.
At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems-the ones that comprise us as individuals, shape who we are and
make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about. Learn more
ZS Corporate Support Teams operate the firm's core internal enterprise functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, but share a passion for quality customer service and dedication-whether our customer is a client or another ZS employee.
Operations Support maintains the ZS office environment and processes in support of the professionals as they complete their work. The office operations team provides front desk support, meeting and catering coordination, workspace management, office events/initiatives support, and facilities management.
OPERATIONS ASSISTANT
We seek an experienced operations professional who is organized and energetic, with superb interpersonal skills for our Princeton, NJ office. The Operations Assistant performs a wide range of activities supporting office operations, meetings, events, and office initiatives to facilitate the efficient operation of the organization. This is an on-site role M-F.
Responsibilities:
Meeting Coordination
- Provide on-site support for events and meetings.
- Monitor office space reservations for meeting coordination
- Placement of catering orders
- Coordinate with vendors to ensure seamless execution of services
- Update meetings/events database
- Coordinate meeting deliverables to ensure timely completion
- Provide financial support for catering functions, including budgeting and expense tracking
Office Events/Initiatives Support
- Support office committees and various teams
- Event execution (Set-up/breakdown/clean-up)
- Assist with vendor deliveries for lunch program
- Coordinate updates for events and office communications on company intranet
Facilities/Operations support:
- Ensure daily compliance with safety protocols and procedures
- Monitor office space reservation for workspace coordination
- Cross-office staffer logistics and cross-train
- Manage inventory and supplies for meeting rooms and reception area
- Coordinate and track deliveries
- Assist with finance-related tasks
Hours are 8:30 am - 5:30 pm
Qualifications:
- High school diploma required. Post-secondary education or Associate or Bachelor degree preferred.
- 1 - 3 years of relevant work experience as a meeting/events coordinator, an operations/administrative assistant, preferably in a professional services or hospitality environment
- Proficiency in MS Office (MS Forms, Word, PowerPoint, Excel, SharePoint and Outlook), calendar management, email systems
- Strong oral and written communication skills
- Professional appearance and demeanor with ability to exercise good judgment and discretion
- Good time management skills, attention to detail, dependability, flexibility
- Proactive self-starter with critical thinking skills and ability to manage a wide variety of tasks and projects
- Experience working both independently and with a team in a demanding environment
- Ability to lift 50 pounds
- Positive attitude and sense of humor appreciated
Perks & Benefits:
ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member.
Considering applying?
At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact in global healthcare and beyond. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above.
ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.
To Complete Your Application:
Candidates must possess or be able to obtain work authorization for their intended country of employment.
ZS is committed to providing and maintaining a safe workplace. In order to keep its employees safe, ZS recommends that all its employees and contractors be fully vaccinated against COVID-19. Proof of vaccination can be voluntarily provided upon acceptance of offer of employment.
NO AGENCY CALLS, PLEASE.
Find Out More At:
www.zs.com
#LI-MM2