Manager, Corporate Event Production

TKO is seeking a Manager for the Corporate Events team who will be responsible for planning and show calling programmed events, ticketing and hospitality management and supporting the planning and execution of all internal and external events, retreats and hospitality lounges for the company and its rapidly growing divisions across entertainment and sports. They will report to the Director of Corporate Event Production, who is based in Beverly Hills while acting as an events team resource for all New York executives.

• For programmed events, the position calls for an individual who can book and manage talent and speakers, manage program flow and run of show, work with A/V teams to prepare and call a show on-site for small-to-medium scale panels, Q&As, etc.

• Ticketing and hospitality management requires the candidate to be diligently organized and well-versed in communications due to managing ticketing allocations and distribution as well as on-site hospitality for guests and patrons.

• Planning and executing events responsibilities include but are not limited to vendor/venue sourcing and outreach, budget tracking, event supplies and materials procurement, invitation distribution and tracking and guest list management.

• Professionally host high-level internal and external executives at events with confidence - managing their needs from arrival to departure. This includes the ability to communicate effectively, address requests promptly, make decisive judgments to resolve issues efficiently, handle high-pressure situations with assurance and proactively anticipate their preferences to ensure a smooth experience. Leverage your knowledge of their preferences to better prepare for future events and encounters.

• The position allows for growth and direct interaction with senior executives and key external partners as well as event production and hospitality relations.

• The ideal candidate is a proactive, detail-oriented, highly strategic and creative thinker with strong written and verbal communication skills. They're also able to manage multiple events and projects in a high-pressure, fast-paced environment. They will need to be constantly aware of what is going on throughout the businesses we service and will need to build strong relationships with a variety of internal TKO employees and executives as well as external vendors.
• Must be able to travel domestically and internationally as well as work extended hours during peak event seasons and on larger projects. Having a driver's license is preferred.

• Support the events team on all aspects of an event from pre-planning, program development, speaker coordination, procurement of supplies and collateral material, on-site staffing, invoice processing and expense reporting, to post-event analysis and follow up

• Be in heavy communication, both over email and in person, with company executives and clients

• Liaise with all business units and their clients on collaborative activations for our events

• Program strategic content for corporate, client and cultural events for the company, which includes curating event agendas, identifying and booking relevant talent, drafting panel topics and questions

• Drafts event emails including pre and post event recaps and surveys as well as marketing materials needed for sales and sponsorship purposes
• Liaise with third party vendors such as production companies, AV providers, transportation companies, and hotel contacts
• Creates Google Slide presentations and decks as they relate to specific projects and events
• Fields in-house meeting and events requests and serves as a liaison to staff members needing assistance and direction with planning meetings on-site
• Conducts meeting space site visits and acts as a liaison between internal clients, catering, and IT

• Coordinates event logistics including RSVPS, and guest follow up, oversees on-site check-in process
• Acts as a point of contact with vendors

• Provides "on-site" event support

• Research and development for potential events and programming

• Ability to own and manage internal and external events with budgets of $100,000 or less as the project/team lead

• Minimum of 4 years experience working in event programming/coordination/production/hospitality is required
• Experience in Entertainment (Awards/Festivals), Sports, Fashion, Art industries is recommended
• Event décor/interior design experience/interest is also recommended
• Exudes hospitality-minded and customer service-oriented behaviors especially when interacting with executive leadership and responding to employee and client
• Strong writer and articulate communicator
• Extensive knowledge of the film, television, media and sports industries is highly recommended
• Exceptional organizational, prioritization and time management skills with the ability to effectively execute independently toward multiple, high-priority projects in a timely fashion
• Superior proficiency with Google Suite (Sheets, Slides, Docs) & Microsoft equivalents, Teams, Zoom, WebEx; invoicing platforms such as, SAP Concur, is required.
• Demonstrates strong interpersonal skills conveying a positive personal and professional image
• Excellent verbal and written communication skills, including ability to confidently work with all levels of colleagues, consultants, managing directors, senior management, vendors, etc.
• Ability to handle challenging situations with poise, understanding and tact
• Consistent, dependable, and accurate in completing responsibilities/tasks
• Meticulous attention to detail and accuracy
• Strong problem-solving, critical and analytical thinking skills
• Works cooperatively with other team members, displaying a high level of motivation and enthusiasm for tasks
• Recognize and maintain confidentiality where needed