Assistant, IMG Models

WME Fashion is the world's preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Fashion Events and Properties, IMG Models, and The Wall Group.

The Role and What You'll Do:

At IMG Models, we're not just a modeling talent agency, we represent the ultimate tastemakers shaping the future of fashion, style, culture, and creativity worldwide. If you thrive in fast-paced environments, love the buzz of high-profile deals, and want to work alongside top models, creatives, and luxury brands, this is your backstage pass to an exciting career!

We are seeking a highly organized, energetic, and proactive Assistant to support IMG Models LA. This is a fast-paced, high-volume position requiring impeccable attention to detail, excellent communication skills, and the ability to juggle multiple priorities with grace. If you thrive in a dynamic environment and have a passion for the fashion and entertainment industry, this role is for you.

• General Support & Communication:

• Act as a reliable point of contact for talent and brands, maintaining positive and professional relationships.
• Shadow back-and-forth contract negotiations and attend finance calls to deepen industry knowledge.
• Provide daily to-do lists and assist with prioritization to keep the manager on track.
• Maintain updated talent's calendars, booking charts, and portfolio logs.
• Screen incoming calls professionally and route accordingly.
• Prepare executive correspondence, pitching materials, and decks using PowerPoint, Excel, Word, Photoshop, and Adobe.
• Exhibit assertiveness and persistence-following up consistently and managing difficult personalities with grace.
• Support talent and managers across different time zones.

• Deal Management & Negotiations:
  
  
  • Support manager in negotiating the deal.
  • Facilitate contract execution, liaising with Legal for long-form agreements and securing signatures.

• Talent & Brand Coordination:
  
  
  • Gather and organize creative pitches on behalf of talent to brands.
  • Maintain and coordinate schedules and logistics to ensure seamless partnerships between talent and brand.
  • Arrange and coordinate travel for talent.

• Financial & Administrative Support:
  
  
  • Collect billing information and coordinate with accounting to monitor payment schedules, ensuring timely agency payment.
  • Send invoices to brands and manage manager's and talent's expenses.

• 1-3 years' experience assisting a senior level executive.
• High proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
• CRM and SAP experience a plus.
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail-oriented and proactive.
• Exceptional interpersonal skills.
• Professional demeanor and positive attitude.
• Excellent written and verbal communication skills.
• Passionate about the business of fashion and beauty.
• Dog lover a plus!