Senior Office Coordinator

About Wells Fargo India & Philippines

Wells Fargo India & Philippines is a critical component of Wells Fargo's strategy to leverage distinct advantages in doing business in a global environment. Wells Fargo India & Philippines is primarily an extension of the technology, operations, and corporate support teams of Wells Fargo. It engages in application development and support, testing, other technology functions, international operations, knowledge support, and middle and back-end banking process solutions for a wide spectrum of Wells Fargo's needs. It currently has offices in Bengaluru, Chennai, Hyderabad, and Manila.

About this role:

Wells Fargo is seeking a Senior Office Coordinator to be part of our Corporate Property Group.

• Identify and coordinate the daily administrative activities, operations and maintenance for specific line of business
• Perform administrative and secretarial tasks to assure effective office support
• Schedule and prepare reports for management; purchasing office supplies
• Coordinate minor repairs and renovations; acting as a department liaison with outside vendors, suppliers and consultants
• Assure administrative coverage of critical functions such as reception, telephones, mail preparation and delivery
• Establish office procedures and controls
• Coordinate the leasing arrangements, assignment of office space, computers, furniture and equipment
• Coordinate special events or office functions
• Perform complex administrative, operational, maintenance and customer support tasks
• Utilize systems, reports and data to analyze and make recommendations to improve business results, mitigate risk and support overall client experience
• Identify opportunities for improving or implementing processes and tools within supported business group
• Ensure required polices and procedures are followed
• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
• Interact with internal and external customers
• Receive direction from leaders and exercise independent judgment while developing the knowledge to understand function, policies, procedures, and compliance requirements

• 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

• Candidate must be a graduate of a Bachelor's degree or higher
• Candidate must have at least 5 years of relevant experience in administrative support with background in transportation management
• Manages and coordinates the daily operations of the company's transportation network:
• Streamlines processes, shuttle schedule management, driver, and dispatcher coordination.
• Coordinates ad hoc shuttle requirements for different line of business.
• Prepares purchase orders and conduct monthly billing reviews for transport-related expenses.
• Prepares monthly seat utilization report.
• Lead projects related to property enhancements for improved team member experience.
• Adheres to internal requirements and standards to prevent regulatory risk and liabilities.
• Ensures compliance of third-party vendors to all regulatory requirements
• Conducts vendor performance evaluations.
• Maintains system application for parking facility accommodation including building access approvals.
• Coordinates property access for third party service providers.
• Reports and monitor repairs and maintenance works through regular site inspections.
• Ensures the optimal utilization of the organization's facilities through proper seat and capacity planning.
• Assesses and evaluates the physical space requirements of the organization and recommends plans to meet demands.
• Incident management and reporting.
• Events Set-up coordination.
• Performs role as member of the Emergency Response Team
• Conduct new hire orientations on CPG related guidelines and policies.
• Participation in business continuity exercises.

• Candidate must be amenable to work onsite either in McKinley or at BGC.
• Candidate must be amenable to work on a mid-shift.