Senior Administrative Assistant

About this role:

Wells Fargo is seeking a Senior Administrative Assistant for the Business Client Management/Retail Auto Sales team. Learn more about the career areas and lines of business at wellsfargojobs.com

In this role, you will:

• Support performance and overall effectiveness of team in performing moderately complex to complex administrative tasks
• Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts
• Perform complex administrative, transactional, operational, or customer support tasks
• Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
• Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
• Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
• Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

• 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

• Knowledge of Concur or similar expense management and travel systems
• Experience in project/program management
• Proficiency with Office 365 Suite (Word, PowerPoint, Excel, Outlook), Workday, Salesforce, SharePoint and a high aptitude for learning new software and systems
• Proficiency with meeting platform systems Microsoft Teams
• Ability to complete tight deadlines while maintaining excellent attention to detail
• Previous experience in auto industry, banking, or financial services
• A big-picture mindset, not for the sake of completing tasks, but devising long-term high-quality solutions
• Ability to maintain confidentiality of company information
• Well organized with a proven ability to prioritize effectively
• Effective and concise communication and interpersonal skills both in-person and virtually
• Proven ability to make independent decisions and pivot between responsibilities
• Identify ways to improve tasks and processes to ensure timely completion, and offer ideas on trends, workflow, and presentation design
• Strong analytical skills
• Experience with reporting/manipulating data/trending
• Strong collaboration and partnering skills
• Knowledge and understanding of Shared Risk Platform (SHRP)
• Exposure to Wells Fargo RCSA (Risk and Control Self-Assessment) Platform
• Knowledge and understanding of Enterprise policy, process, and procedures.

• This position is not eligible for Visa sponsorship
• Must be able to report to the physical location according to hybrid schedule.
• Candidate must reside within a reasonable commute to location listed in the posting.
• Relocation assistance is not available for this position.
• Flexibility to adjust work schedule in accordance with business needs, including outside of normal business hours
• Ability to work additional hours as needed