Executive Specialist

About this role:

Wells Fargo is seeking an Executive Specialist who will provide a high level of professional support which includes a balance of senior executive level administrative work, as well, as ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables, and pulling routine reports.

In this role, you will:

• Participate in less complex administrative duties to one or more members of more experienced management and contribute to the overall effectiveness of team
• Identify opportunities for improving or implementing processes and tools within executive business management functional group
• Assist with compilation of research, budget, and statistical data for financial planning initiative
• Establish and implement office procedures and controls, handle most sensitive customer issues and confidential correspondence
• Present recommendations for resolving more complex situations and exercise some independent judgment while developing understanding of the function, policies, procedures, and compliance requirements
• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
• Interact with shareholders, regulatory agents, media, and internal and external customers

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

• Experience as an Executive Assistant within the financial services industry
• Experience supporting senior level leaders/executives
• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings, events and onboarding
• Experience with Wells Fargo systems such as Workday, Talent Management, HRG, My Concur or GL31 Income statements
• Experience writing and editing internal communications, including corporate and executive level communications
• Experience with synthesizing data from multiple sources and presenting it in appropriate formats
• Experience reviewing and preparing expense reports for leaders
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting, and SharePoint) skills
• Ability to develop partnerships and collaborate with other business and functional areas
• Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
• Ability to take initiative and work independently with minimal supervision in a structured environment
• Strong organizational, multi-tasking, and prioritizing skills
• Strong time management skills and ability to meet deadlines
• Ability to deliver concise, time critical information to all levels of management, technology, and business teams
• Ability to leverage problem solving and advanced judgment skills to make decisions in situations where there are no established procedures
• Ability to be flexible and adjust plans quickly to meet changing business needs

• This position offers a hybrid work schedule
• Willingness to work on-site at the posted location
• Visa sponsorship is not available for this position

• 500 W 33rd St. New York, NY 10001

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement