Personal Assistant to VP's - Warner Bros. Studios Leavesden (WBSL)

Welcome to Warner Bros. Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

Are you ready to play a pivotal role in the high-energy world of Studio Operations? We're looking for a proactive and highly organised individual to provide top-tier administrative support to our Vice Presidents across Business & Operations, Facilities & Projects, and Set Lighting & Rigging. This is more than just a support role; it's a chance to be embedded in the engine room of our studio's strategic growth and day-to-day excellence.

As a key member of three lively teams, you'll be the go-to person for coordinating and delivering a variety of workstreams that keep our studio running smoothly. From managing complex diaries and producing high-quality documentation to liaising with stakeholders and supporting high-impact projects, your contribution will be felt across every corner of the studios.

This role is perfect for someone who communicates confidently at all levels and brings a sharp eye for detail to everything they do. If you can juggle priorities and adapt to shifting deadlines, we'd love to hear from you!

Your Role Accountabilities...

• Provide comprehensive administrative and personal support to the VPs.
• Work on behalf of the VPs to coordinate availability and meeting requests, booking meeting rooms and catering as required.
• Inbox management, flagging urgent email correspondence, and replying on others' behalf.
• Collaborate across teams to produce departmental-specific or combined documentation.
• Liaising with vendors - creating accounts, vendor maintenance, purchase order creations, and invoice/payment management as and where needed.
• Work with the Senior leadership team and the booking agent/online booking app - AMEXTGBT, to coordinate travel arrangements for the Senior team, which includes global travel, reconciliation of expenses, and purchasing cards.
• Coordinate with the Business Operations Manager and EA to SVP to assist with staff events, creating associated documentation, and ordering hospitality as required. This includes staff and leadership briefings, quarterly meetings, scaling up for expansion meetings, and town hall meetings
• Facilitate tour ticket requests received via the VP and SVP office and organise any related additions, such as personal guides and goody bags.

Qualifications & Experiences...

• Proven experience as a Personal Assistant to a Senior Executive(s), preferably within an International environment.
• The ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
• The ability to organise and prioritise work effectively under tight and changing time constraints.
• Ability to handle confidential material appropriately.
• Proficiency in MS Office, including Outlook, Excel, Word, PowerPoint, and Adobe Suite would also be useful but not essential.

Business Overview

Warner Bros. Studios Leavesden (WBSL) is a world-class film and TV studio offering one of the largest facilities in the UK. The purpose-built studio site is home to 20 sound stages, production offices, workshops, an indoor water tank, and an extensive, clear-horizon backlot.

WBSL includes the on-site production rentals business, Warner Bros. Set Lighting & Rigging, which provides the industry with state-of-the-art lighting equipment, scaffolding, and production supplies for stage and location shoots worldwide. In addition, Warner Bros. De Lane Lea, based in London, provides picture and sound post-production services for film and TV, and has a dedicated Dailies department on the lot at WBSL.

Warner Bros. Leavesden Park, adjacent to the Studio, offers modern and flexible office space for productions and is home to The WonderWorks, a bespoke childcare facility available to those working on site.

With a range of services including an on-site gym, café, and wellbeing room, WBSL provides the perfect home for productions and has become the studio of choice for many filmmakers worldwide.

Onsite Working - This role is advertised as Onsite, meaning all working hours and days (regardless of shift pattern) will be carried out at the place of work. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement, where this is essential to business needs and upon reasonable notice to you.

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

Client-provided location(s): Berkhamsted, United Kingdom

Job ID: Discovery-WAMEGLOBALR000098327EXTERNALENGLOBAL

Employment Type: OTHER

Posted: 2025-09-15T19:50:44