Executive Assistant

Welcome to Warner Bros. Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role:

In your current role as the Executive Assistant supporting the EVP, SVP, and GVP, you are integral to the seamless operation of the executive office. Your day-to-day contributions involve providing high-level administrative support, demonstrating exceptional organizational skills, and maintaining proactive communication with both executives and internal stakeholders. Your familiarity with the expectations of this role ensures a professional and efficient executive environment.

Your Role Accountabilities:

Ongoing Responsibilities

Executive Support

• Continue managing complex calendars and prioritizing scheduling for the EVP, SVP, and GVP, ensuring they are prepared and briefed for all engagements.
• Serve as the primary liaison for executives, promptly addressing inquiries and managing their interactions with key stakeholders.
• Consistently prepare and refine executive-level documents, presentations, and correspondence with precision and attention to detail.

• Maintain efficient coordination of all travel arrangements, anticipating changes, and proactively addressing any issues that may arise.
• Submit timely and accurate expense reports, adhering to corporate policy.
• On-Call Duty: As always, remain on call to support the executives during travel, ensuring they experience a smooth journey and remain informed of any changes.
• Be reachable during off-hours to handle any urgent adjustments in the EVP's schedule, responding promptly and professionally.

• Continue facilitating executive meetings with the level of professionalism expected, including preparing agendas, capturing meeting notes, and following up on action items.
• Coordinate internal and external events, leveraging your experience in vendor management and collaboration with cross-functional teams.
• Ensure technology readiness for all video and in-person meetings, proactively addressing any technical issues.

• Keep track of project milestones for executive-led initiatives, updating stakeholders as required.
• Use your understanding of office dynamics to streamline processes and recommend improvements to enhance overall efficiency and productivity.

• Maintain organization and accessibility for executive files, ensuring sensitive information is managed with the highest level of confidentiality.
• Work closely with other EAs and support staff to foster a cooperative and supportive environment across teams.

• At least 10 years experience with supporting multiple executives
• Organizational & Time Management: Prioritize tasks effectively and manage multiple responsibilities with precision. Staying organized ensures that deadlines are met and high-priority tasks receive the attention they require.
• Proactive Communication: Keep open and transparent lines of communication with executives and stakeholders, regularly updating executives on schedule changes, travel arrangements, and critical meetings. Any adjustment to your work schedule should be promptly communicated to ensure continuity of support.
• Responsiveness & On-Call Readiness: This role demands flexibility and responsiveness, especially during off-hours when executives may need immediate assistance, particularly during travel. Being reachable and on-call as required will allow you to address any unexpected changes with minimal disruption.
• Technology Proficiency: Effective use of tools such as Microsoft Office Suite, and Zoom is integral to supporting executives efficiently. Ensuring familiarity and consistent application of these tools during both in-office and remote work helps streamline processes and maintain productivity.
• Adaptability & Problem-Solving: Demonstrating adaptability and the ability to respond to last-minute changes or unexpected challenges without compromising quality is critical. This includes thinking quickly, providing alternate solutions, and proactively managing potential issues, especially when coordinating travel and meetings.