Analyst, Administrative Assistance

Welcome to Warner Bros. Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

• Purchase order creation: Generating purchase orders based on department requests and budgets. Communicating purchase order details to suppliers, including delivery expectations. Monitoring purchase order status to ensure timely delivery. Updating purchase orders with any changes or amendments as needed.
• Invoice Processing: Receiving and reviewing supplier invoices for accuracy against purchase orders. Verifying invoice details such as pricing, quantities, and delivery dates. Matching invoices to corresponding purchase orders in the system. Identifying and resolving any discrepancies or invoice errors. Coding invoices to appropriate expense categories for accounting purposes. Submitting invoices for approval according to company procedures.
• Vendor management: Maintaining supplier information and contact details. Establishing and negotiating payment terms with suppliers. Resolving invoice disputes or payment issues with suppliers.
• Data entry and recordkeeping: Accurately entering invoice data into the accounting system. Maintaining organized records of all purchase orders and invoices. Generating reports on purchasing activity and spending trends.
• Compliance: Adhering to company policies and procedures regarding invoice processing and purchase orders. Ensuring compliance with relevant accounting standards and regulations.

• Excellent communication skills to interact with internal departments and suppliers.
• 2+ years of experience with administrative assistance.
• Strong administrative and organizational skills. Detail-oriented, with a keen sense of accuracy.
• Proficiency with different accounting administrative systems (SAP, PeopleSoft, Ariba, Concur, etc).
• Proficiency with Microsoft Office applications, specifically Excel, Word, PowerPoint, and Outlook (Email and Calendar).
• Ability to work effectively in an international environment.
• Ability to prioritize tasks and meet deadlines.
• Basic understanding of accounting principles and financial procedures