Sr. Administrative Support

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

Office management/procurement:

· Ensure all office related supplies and services are provided, Procurement execution

· Coordinate with local suppliers and vendors, creation of POs, receiving invoices in the Procurement system

· Ensure all hygiene and safety measures are in place

· Provide updates to Facilities team and liaise with landlord and facility management vendors

· Maintain the office condition and arrange necessary repairs

· Coordinate with IT department on all office equipment

· Computer and wireless device management

· Local mobile service coverage

· Provide updates to Facilities team as and when required

· Manage relationship with the maintenance services and office receptionist provider.

· Courier services management

· Set up, implement and maintain new and revised procedures for the Office as and when required, i.e. health and safety, Vendor information, staff information, etc.

· Physical security management

 

Assistance to Regional Manager:

· Management of the local corporate card programs

· Ensure all expenses are submitted in a timely manner

· Schedule meetings and appointments (locally and during business trips)

· Assistance in planning and execution of business travel

· Support in operational tasks upon request

 

Administrative

· Work closely with service providers (EY, PWC, etc) on updates of Office Operational Procedures

· Organize new vendor’s and client’s set-up in the systems

· Operational support in managing projects upon request

· Administration of sending, receiving, registration of post

· Support in scheduling meetings and appointments (locally and during business trips) for BD/AE team

 

Marketing & Events

· Responsible for ordering branded merchandise for clients for relationship strengthening (this includes E form compliance form submission)

· Responsible for merchandise control and reporting

· Communicate internally Social Impact news and Events

· Plan and organize team building events

· Project management and agency coordination

· Liaising with Visa’s Regional offices and Hubs and Visa’s Business Development Regional Office Support team to ensure that Visa Client and Visa employee visits are co-ordinated in an effective and timely manner

· Support any other special events, meetings and conferences locally

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications

· Strong organizational skills with the ability to multi-task

· Project management skills

· Previous experience of working in an international environment is a plus

· Proven ability to work under pressure and meet deadlines

· Self-motivated, “can do” attitude

· High proficiency with Microsoft Office Suite products (Outlook, Excel, Word & PowerPoint)

· Excellent time management skills and the ability to prioritize work

· Knowledge of office management systems and procedures

· Fluency in English (Russian is a plus)

· Excellent interpersonal and communication skills (written and verbal) are essential, as the job requires liaising with vendors by email and phone daily

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Client-provided location(s): Tbilisi, Georgia

Job ID: 7925cb47-86aa-40fb-b77d-97a3eea5adf9

Employment Type: OTHER

Posted: 2025-08-25T14:51:46