Executive Assistant

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

The main function of the Executive Assistant is to provide exceptional quality administrative support handling prioritization, arranging travel & expenses, conducting desk research, supporting the organization of team activities and other administrative and project tasks.

What we expect of you, day to day. 

1 - Managing Diary 

• Establish and maintain a sustainable daily, weekly and monthly rhythm 
• Use knowledge and judgement to proactively manage diary clashes and management of executives time between meetings / work 
• Maintain a forward view of diary 
• At the end / start of each week, ensure the overall week supports the agreed rhythm unless there are exceptional circumstances. 
• Ensure regular meetings are scheduled (and rescheduled) for direct reports and stakeholders (internal and external)

2 - Administration 

• Act as a liaison and facilitator and first point of contact
• Liaise with internal and external stakeholders to arrange meetings, hold dates for events and co-ordinate business as usual activities
• Manage the Divisional Office e.g., facility issues, lockers, ad hoc issues, stationery orders and Purchasing Card payments
• Facilitate a seamless and consistent onboarding experience for new team members, ensuring they are well-integrated and equipped with the necessary resources
• Actively contribute to fostering team culture and community by organizing and participating in various team-building activities and events. 
• Be the business partner to our Facilities partners managing the floor plan / desk families and floor management in the Paddington Office. 

3 – Emails 

• Prioritise emails/ requests and filter/escalate information as appropriate and email distribution lists. 

4 - Support Travel and Expenses 

• Action and approve expenses on behalf of the SVP.
• Manage complex travel itineraries for the SVP.

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.

Qualifications

• Proven ability to build credible-long term effective working relationships, both internally and externally
• Strong time management and organizational skills
• Approaching problems with a can-do attitude, never believing solutions are impossible to formulate
• Ability to work in fast-paced environment
• Proficient with Microsoft Power Point, Excel, Word and Outlook
• Strong communication, including writing, interpersonal and presentation skills
• Self-motivated, highly organized and detail oriented
• Excellent organisational skills
• Knowledge of payments / financial services / big tech
• Experience in working in matrixed / complex organisation, supporting SVPs / Heads of Department

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.