Admin Assistant

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

Position Summary

The Executive Assistant will provide high-level administrative and organizational support to the Country Manager of Ecuador and the broader Visa Ecuador team. This role requires exceptional organizational skills, attention to detail, the ability to manage multiple priorities, and a high degree of professionalism. The Executive Assistant will serve as a key liaison between the Country Manager, internal teams, and external stakeholders, ensuring smooth operations and effective communication.

Key Responsibilities

• Support to the Visa Ecuador & Venezuela’s Country Manager and team

• Manage and maintain the Country Manager’s calendar, appointments, and travel arrangements. 

• Coordinate and organize meetings, including agenda preparation, logistical arrangements, and minutes. 

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients

• Prepare internal and external corporate documents for team members and industry partners

• Schedule meetings and appointments and manage travel itineraries

• Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events

• Maintain an organized filing system of paper and electronic documents

• Uphold a strict level of confidentiality

• Develop and sustain a level of professionalism among staff and client

• Prepare internal and external corporate documents for team members and industry partners

Operational & Communication Support

• Maintain accurate filing systems (digital and physical). 

• Ensure timely communication of key updates to the team. 

• Coordinate and support corporate social responsibility and employee engagement activities. 

Key Competencies

• Organizational Skills: Able to manage multiple tasks and deadlines effectively. 

• Attention to Detail: Ensures accuracy and quality in all work. 

• Communication: Clear, concise, and professional in all interactions. 

• Proactivity: Anticipates needs and acts before being asked. 

• Team Orientation: Works collaboratively and builds positive relationships. 

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications

Basic Qualifications
•Must have a High School diploma or equivalent or relevant work experience

Preferred Qualifications
•Associates degree or equivalent work experience, with a minimum of 5 years experience
•Discretion combined with poise and professionalism in all communications
•Must be able to exercise good judgment regarding information which may be confidential
•Must have excellent communications skills both verbal and written in Spanish and English.
•Ability to operate effectively and efficiently in a challenging, fast-paced environment.
•Customer service-focused with ability to work collaboratively with others
•Ability to multi-task and prioritize work with attention to detail.
•Solid planning, organizational and written and verbal communication skills
•Experience using Microsoft products including PowerPoint, Excel, Word and Outlook
•Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
•Exceptional interpersonal skills
•Friendly and professional demeanor

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Client-provided location(s): Quito, Ecuador

Job ID: 3e82771d-897f-41a7-bbb4-3122d51926f4

Employment Type: OTHER

Posted: 2025-09-18T16:54:10