ROLE

The Senior Project Manager for VIRTUE Vienna operates as the control tower for key client projects not only for the Austrian market.

She/he is responsible to track the health of all projects and supports the Account Team, Leadership Team and Growth Team to assure that projects are set-up and completed successfully.

When required the Senior Project Lead will be in direct correspondence with Client partners and act Client facing during meetings, specifically during the set-up phase of a project or partnership, but also during production phases or when sharing of reconciliations and project tracking.

RESPONSIBILITIES

Autonomously translate client brief into requirements: develop scopes, budgets, timelines for projects and retainer set-ups across existing and new clients.

Directly maintain projects (paid, pitch & interco) in all systems (Salesforce, Netsuite, Workday)
Track projects when live: manage changes to the project scope, timings, and costs using appropriate verification techniques
Align with Resource and Operations to monitor resource feasibility and red-flag potential bottlenecks throughout the process
Handle project closure, reports and reconciliations including profitability checks, defining key learnings for upcoming briefs to be played back to Leadership teams when required, both internal and Client facing.

Support the Resource and Operations team to build and maintain freelance relationships and negotiate rates to assure good value deals.

Identify and manage best suiting third party suppliers for efficient and effective project execution

Support the Resource and Operations team to assure that internal resources and third parties/vendors are utilised at max accountability and relevance throughout execution of projects

Consult with the Leadership Team as well as Operations to give recommendations on process optimization, resource accountability and overall project profitability

Operate as go-to person for the Account team for consultation and problem solving throughout each project stage

SKILL REQUIREMENTS

At least 8 years of experience in creative project management (or similar) field at agencies or brands with proven team/department management experience
Must be German-speaking, mother tongue or bilingual. Also fluent in written and spoken English
Proven organizational skills and abilities
Experience building budgets (project, retainer), timing plans, working with vendors
Excellent Client communication skills, experienced starting and deepening client partnerships
Creative problem-solving
Excellent communication - written and verbal
Agility, adaptability and flexibility
Conflict resolution and proven management skills
Self-awareness and encouragement of others
Positive reinforcement and supporting a culture of innovation with the other teams
On-going pursuit and growing knowledge of industry (media and creative agencies, video and photography production, brand) and competition.