Executive Assistant to the CEO

Via is using technology to transform transportation around the world. From changing a single person’s daily commute to reducing humanity’s collective environmental footprint — we’ve got huge goals.

As Executive Assistant to the CEO, you’ll work at the heart of our leadership team and play a critical role in making sure Via runs smoothly at the highest levels. This is not a traditional administrative role - you’ll be a strategic partner and trusted operator, owning key workflows, ensuring airtight execution, and keeping things moving forward in a fast-paced environment. If you thrive on high ownership, thoughtful execution, and supporting bold leaders, we want to meet you.

**This role has an in-person expectation of 3-5 days per week**

What You’ll Do:

• Serve as a right-hand partner to Via’s CEO, acting as an extension of their time, energy, and judgment
• Manage complex scheduling and calendar coordination across time zones with precision and thoughtfulness
• Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups to ensure top-tier execution and communication
• Facilitate internal communications and support executive alignment across functions and teams
• Handle sensitive information with discretion and professionalism; maintain absolute confidentiality
• Coordinate travel logistics and day-to-day operations
• Partner with stakeholders across Via - from internal leaders to external partners - to support initiatives, troubleshoot blockers, and move projects forward
• Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine

Who You Are:

• A seasoned operator with 10+ years of experience in executive support, business operations, or a similar field; tech, startup, or fast-paced environments are a plus
• NYC-based and energized by being in the center of the action
• Unflappable under pressure: you stay calm, clear-headed, and focused when the stakes are high
• Highly organized and detail-oriented: nothing slips through the cracks on your watch
• An exceptional communicator with strong emotional intelligence and sound judgment
• A trusted partner and collaborative teammate who knows when to lead and when to follow
• Curious, proactive, and solution-oriented: you’re always two steps ahead
• Comfortable working with ambiguity, juggling multiple priorities, and adapting on the fly

Compensation and Benefits:

• Final salary will be determined by the candidate’s experience, knowledge, and skills. Salary reflected does not include equity or variable pay, where applicable
• Salary Range: $115,000 - $145,000 per year
• We are proud to offer a generous and comprehensive benefits package, including free medical plans and 401K matching.

We’re Via, and we build technology that changes the way the world moves. We’re driven by a simple mission: to create modern and efficient public transportation systems that provide far greater access to jobs, healthcare, and education. With our best-in-class suite of products, we make transit thrive.

Our teams of world-class engineers, data-scientists, product managers, operations specialists, marketers, transit experts and more bring cutting-edge AI-powered software and innovative technology-enabled operations to our partners across the globe. Founded in 2012, Via builds solutions to digitize, automate, and enable data-driven decision making for entire transportation networks — fixed-route buses, microtransit, paratransit, school buses, autonomous vehicles, and more.

If you’re excited to be at the forefront of modernizing the future of transportation, are up for solving tough problems, and willing to become/already are a transit nerd, we are the place for you. Even if your past experience doesn’t align perfectly with every qualification in the job description for this role, we encourage you to apply. You may be just the right candidate for this or other opportunities.

Ready to join the ride?

Via is an equal opportunity employer.

 

Client-provided location(s): New York, NY

Job ID: 8094212002

Employment Type: OTHER

Posted: 2025-07-28T23:33:44