Systems Operations Associate
ABOUT VAYNERX
VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.
ABOUT VAYNERMEDIA
VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.
Summary:
We are seeking a highly motivated and detail-oriented individual to join the legal team. This
position will report to the COO & General Counsel, and partner with various business
stakeholders across the organization to drive and implement processes and efficiencies. As our
Systems Operations Associate, you will be key in enforcing processes and practices to improve
the day-to-day efficiency and effectiveness of the legal team and broader organization. In order
to be successful, you must be extremely detail oriented and able to adapt to changing priorities
and business needs. You are a go-getter who has a passion for organization and is proactive in
identifying areas of need and driving solutions.
Responsibilities:
● Drive the execution of operational initiatives/processes for the legal team and larger
organization
● Partner with Global Operations to update or communicate updates needed to the
“VaynerX Resource Hub” on behalf of the Legal department
● Partner with legal team and cross-functional groups (e.g. Finance, IT, HR) to deliver
against objectives and produce meaningful results
● Help maintain and organize systems across multiple entities within VaynerX
● Review, track and process legal documents
● Be a resource to other entity partners when it comes to proper systems/platforms set-up
and questions they may have
Qualifications:
● 1-3 years of work experience
● Ability to work independently and as part of a team
● Process-oriented, organized and proactive
● Ability to handle sensitive information with discretion
● Willingness to learn quickly with new platforms/softwares and dig into details
● Experience with platforms like Google Suite Platforms, Excel, Box, DocuSign preferred
● Excellent analytical, problem-solving, and communication skills
● Ability to thrive in a fast-paced environment and successfully manage multiple deadlines
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Perks and Benefits
Health and Wellness
Parental Benefits
Work Flexibility
Office Life and Perks
Vacation and Time Off
Financial and Retirement
Professional Development
Diversity and Inclusion