Assistant Facility Manager

What This Job Involves: The Assistant Facilities Manager will assist the Operations Director in the delivery of services to operate and maintain the property including customer/client services, minor financial management, facility maintenance, procurement, and supplier management. This role will develop client relationships with key representatives in supporting clients’ corporate real estate goals and objectives in a life sciences research environment.

What Your Day-to-Day Will Look Like

• Maintain client satisfaction with delivery of Facility Management services and support programs to increase customer satisfaction
• Support compliance with JLL minimum audit and compliance standards in facility management, financial management and operational policies
• Monitor Service Level Agreements (SLAs) monthly to identify potential challenges and plan corrective actions accordingly
• Enforce company policies, safety policies and training requirements regarding safe and efficient operations
• Implement and monitor hazard control and team safety practices, ensuring compliance with local codes, regulations and JLL operations standards
• Demonstrate strong collaboration and teamwork within the account team by supporting the development and implementation of IFM best practices
• Manage work order processing for in-house staff and vendors as necessary
• Support facility soft services including meeting preparation, conference room reservations, food services, parking, vending, and badging
• Assist with the development and management of capital and expense budgets
• Support the preparation of monthly operating budget reports, forecasts, and variance analyses
• Help track and analyze and support financial data to identify cost-saving opportunities
• Participate in budget review meetings and contribute to financial planning processes
• Help coordinate contractor activities, ensuring compliance with client and JLL policies
• Potential travel to other local client locations
• Any/other duties as assigned, including potential off-hours support and client interaction/meetings

Required Qualifications:

• Minimum of 2-5 years of facility industry experience required in a corporate environment, third-party service provider, or as a consultant
• Understanding of facilities operating budgets and financial management principles
• Experience with budget tracking, variance reporting, and financial forecasting
• Excellent customer service orientation
• Strong computer skills and proficiency in MS Office programs, particularly Excel
• Effective verbal and written communication skills
• Ability to multi-task and effectively organize responsibilities
• Basic knowledge of building systems (mechanical and electrical systems)

Preferred Qualifications:

• Associates, bachelor's degree or equivalent work experience preferred
• Computer proficiency in CMMS systems, preferably Corrigo
• Reliability Centered Maintenance (RCM) experience & a Certified Reliability Leader (CRL) certification is preferred/desired
• IFMA certification preferred/desired
• DOT certification preferred/desired
• Must be able to multitask and utilize critical thinking skills for complex situations

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Client-provided location(s): San Diego, CA

Job ID: 21661_REQ445953

Employment Type: FULL_TIME

Posted: 2025-08-07T04:00:00