Company Overview
With 80,000 customers across 150 countries, UKG is the largest U.S.-based private software company in the world. And we're only getting started. Ready to bring your bold ideas and collaborative mindset to an organization that still has so much more to build and achieve? Read on.
At UKG, you get more than just a job. You get to work with purpose. Our team of U Krewers are on a mission to inspire every organization to become a great place to work through our award-winning HR technology built for all.
Here, we know that you're more than your work. That's why our benefits help you thrive personally and professionally, from wellness programs and tuition reimbursement to U Choose - a customizable expense reimbursement program that can be used for more than 200+ needs that best suit you and your family, from student loan repayment, to childcare, to pet insurance. Our inclusive culture, active and engaged employee resource groups, and caring leaders value every voice and support you in doing the best work of your career. If you're passionate about our purpose - people -then we can't wait to support whatever gives you purpose. We're united by purpose, inspired by you.
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Job Summary:
The Accounts Payable Specialist is responsible for managing the company's accounts payable processes, ensuring timely and accurate processing of accounting related activities. This role involves accounting & audit related activities & in this domain ensuring compliance with company policies and regulations and contributing to the overall efficiency of the finance department.
This position will be based out of UKG Noida office in India and will report to the Manager of Accounts Payable who is based out of UKG Noida office in India. Further, this position will operate during 11:30am IST to 8:30pm IST.
Policy Compliance, Train Internal & External Customers:
• Work with the business to identify their needs and requirements
• Ensure that Accounts Payable policies and procedures are created, communicated, maintained and monitored within the organization and with external vendors
• Build strong internal/external and cross-functional business relationships
• Respond to vendor inquiries and resolve invoice discrepancies in a timely manner
Key Responsibilities:
• Execute Accounting Activities: Pre-Month End workings, APSL close, Posting Manual Journals within timelines as per the company policies with accuracy
• Payment Processing: Prepare and execute payment runs, including checks, ACH, DD and wire transfers, while ensuring timely payments to vendors along with bank reconcillations
• Vendor Management: Maintain positive relationships with vendors, addressing inquiries and resolving discrepancies in a timely manner with accurate details
• Audit Support: Assist in internal and external audits by providing necessary documentation and explanations related to accounts payable transactions. Ensure first time responses and support in preparation for various global audits. Proactive communication on any anticipated audit observations.
• Reconciliation: Perform monthly reconciliations of accounts payable ledgers vs GL to ensure accuracy and completeness within timelines to be submitted in Blackline
• Reporting: Generate and analyse accounts payable reports, providing insights to management regarding outstanding liabilities & pending accountings with detailing around aged items
• Process Improvement: Identify opportunities for process improvements within the accounts payable function to enhance efficiency and accuracy & ensure its practices through automations etc.
• Collaboration: Work closely with other departments, including sub functions within Accounts payable, General Ledger, FP&A and other finance groups to ensure seamless operations and communication.
• Process Documentations: Create/update Process documentation/SOP creation as and when required
Qualifications:
• 3-5 years of work experience
• Advanced working knowledge of Microsoft Excel is a must
• Experience in Analysing data, identifying trends and Suggesting solutions which lead to process efficiency
• Bachelor's degree in Accounting or Business
• Ability to embrace technology and change management
• Technical Skills - MS Office, creating & delivering business presentations etc.
• Capable to function professionally and maturely in a fast paced highly interactive work environment
• Strong people and customer service skills, advocate positive working relationships among internal and external customers
• Good project management skills and proven influencing skills with peers and senior management
• Well-organized, extreme attention to detail and a self-directed individual or with minimal supervision
• Working knowledge of Global Tax nuances will be a plus
• Reporting experience of basic AP KPI's
• Experience of change management like process transition/ Policy changes/ERP transition management will be a value add
* Hands-on experience on D365 & Oracle a plus
Where we're going
UKG is on the cusp of something truly special. Worldwide, we already hold the #1 market share position for workforce management and the #2 position for human capital management. Tens of millions of frontline workers start and end their days with our software, with billions of shifts managed annually through UKG solutions today. Yet it's our AI-powered product portfolio designed to support customers of all sizes, industries, and geographies that will propel us into an even brighter tomorrow!
UKG is proud to be an equal opportunity employer and is committed to promoting diversity and inclusion in the workplace, including the recruitment process.
Disability Accommodation in the Application and Interview Process
For individuals with disabilities that need additional assistance at any point in the application and interview process, please email UKGCareers@ukg.com