Executive Assistant Business Partner II

#Greatmindsdontthinkalike Thank you for your interest in a job opportunity at Uber Japan! We take pride in our diversity and working environment that sees you as more than just a person that can do the job, but an outstanding individual that can level up our organization with a perspective only you can offer. Uber provides an equal opportunity to encourage all employees to share their thoughts.

About the Team

Grocery and Retail is a strategic growth bet for Uber, with the support and leverage of Uber's large global ridesharing and delivery businesses. It is the delivery of everything that isn't restaurant food - think groceries, essentials, alcohol, pharmaceuticals, pet, beauty, and more... We are creating something brand new! Many of the problems we face are new for Uber and require creative solutions that cater to different customers, we're able to solve them because we deeply care #BuildwithHeart.

About the Role

Executive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.

• Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure leaders are properly prepared and on time for all meetings.
• Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• May assist with facility/space planning logistics
• May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
• May work on other tasks and projects as assigned

• Minimum 6+ years of administrative experience
• Minimum 8+ years of administrative experience preferred
• Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
• Google calendar experience
• Tech company experience
• Experience supporting multiple leaders
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
• Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Strong organizational skills with a strong attention to detail
• Experience coordinating projects
• Experience with budget management
• Ability to work with confidential information
• Experience working in a complex, matrixed and global environment
• Bachelor's degree or equivalent practical experience